Meeting Minutes, Mar 9, 2023
CALL TO ORDER
Mar 9, 2023@ 5:50 PM
Location: Jonathan's House
Members present: Rick Hill, Jonathan Hoy, Amanda Williams
Member absent:
Neighbors present: Mary Hill
APPROVAL OF PREVIOUS MONTH MINUTES
* * Feb Minutes approved
FINANCIAL BALANCES
* First Security Bank Checking : $ 351.54
* LGIF: $51.24
* Total Funds: $402.78
OTHER FINANCIALBUSINESS
* Longevity credit checks received: $300 ($150 SDIS Feb 2022 and 2023)
* Note that our local bank has changed from Columbia Bank to 1st Security Bank. All accounts successfully transferred. However, checks printed incorrectly. They have been returned for corrected checks.
OLD BUSINESS
* Possible change of duties being contemplated.
NEW BUSINESS
* SDAO Grant Program. Reviewed and decision that it is currently of no benefit to SS Road District.
* SDAO Risk Management Regional Training Series. Noted, no one will be attending.
* Annual physical hazard review will be delayed until weather improves.
MEMBER-AT-LARGE REPORT
* A cat was hit at the intersection of 101. Member at large wrapped the cat and provided a dignified burial and notified owner. It was also reported that the owner has recently lost two cats.
MEMBERSHIP
* *Nothing new
NEXT MEETING
* @ 5:30pm April 12, 23 – Rick's House
ADJOURNMENT
* @ 6:02 PM
Sunday, March 12, 2023
Meeting Minutes, Mar 9, 2023
Thursday, March 9, 2023
Meeting MInutes February 22, 2023
Meeting Minutes, Feb. 22, 2023
CALL TO ORDER
Feb 22, 2023@ 5:50 PM
Location: Amanda’s House
Members present: Rick Hill, Jonathan Hoy, Amanda Williams
Member absent:
Neighbors present:
APPROVAL OF PREVIOUS MONTH MINUTES
* * January Minutes approved
FINANCIAL BALANCES
* Columbia Bank Checking : $ 1,478.54
* LGIF: $50.28
* Total Funds: $1,528.82
OTHER FINANCIALBUSINESS
* US Bank balloon payment: $5,000
* SDIS Insurance payment due end of month: $1,127
* Note that our local bank has changed from Columbia Bank to 1st Security Bank. All accounts successfully transferred.
OLD BUSINESS
* Jonathan is still contemplating possible elevation to office of President.
NEW BUSINESS
* Rick Hill was reappointed by Lincoln County Board of Commissioners
* Annual review of public contracting laws took place during the meeting..
* Rick Hill has begun the budget for Fiscal year 2023-2024. The budget will be presented publicly at the June meeting.
MEMBER-AT-LARGE REPORT
* Nothing new
MEMBERSHIP
* *Nothing new
NEXT MEETING
* @ 5:30pm March 9, 23 – Jonathan’s House
ADJOURNMENT
* Feb 22 @ 6:08 PM
Meeting Minutes, November 29, 2022
Meeting Minutes, November 29, 2022
CALL TO ORDER
November 29, 2022 @ 6:37:23 PM
Location:
Amanda’s House
Members present: Rick Hill, Jonathan Hoy, Amanda Williams
Member absent:
Neighbors present:
APPROVAL OF PREVIOUS MONTH MINUTES
* October Minutes
approved
FINANCIAL BALANCES
* Columbia Bank
Checking (11/08/22): $5,463.66
* LGIF (11/18/22): $1,240.77
* Total Funds: $6,704.43
OLD BUSINESS
* Best Practices
Topic: Board Duties and Responsibilities
* Work crew to trim
and do minor road maintenance. Timing to
be determined
NEW BUSINESS
* State of Oregon
Government Ethics Commission annual fee = $43.91
* Next month last
payment on loan: $5272 will end our obligation to U.S. Bank
* Neighborhood website
no longer exists with the exception of the blog where the monthly minutes are stored.
* Amanda makes motion to dislodge Jonathan as Secretary and be installed as the new Secretary effective January 2023. Jonathan reluctantly allows the power of the Secretary to be pried from his grasp. (He seconds the motion). Motion passes unanimously following nail-bitingly contentious debate.
MEMBER-AT-LARGE REPORT
* Nothing new
MEMBERSHIP
* Nothing new
NEXT MEETING
* December 14th
@ 5:30pm 2022 – Hoy’s House
ADJOURNMENT
* November 29, 2022 @ 7:23
PM
POSTED BY SILVER SANDS ROAD DISTRICT
SECRETARY
Thursday, January 12, 2023
Meeting Minutes, January 10, 2023
Tuesday, November 29, 2022
Meeting Minutes, October 26, 2022
Meeting Minutes, October
26, 2022
CALL TO ORDER
October 26, 2022 @ 5:50 PM
Location:
Rick’s House
Members present: Rick Hill, Jonathan Hoy, Amanda Williams
Member absent:
Neighbors present:
APPROVAL OF PREVIOUS MONTH MINUTES
* September Minutes
approved
FINANCIAL BALANCES
* Columbia Bank
Checking (9/30/22): $150.82
* LGIF (10/03/22): $1,238.56
* Total Funds: $1,389.38
OLD BUSINESS
* Policy handbook
update - completed
* Amanda – SDIS Best
Practices Program homework – Cybersecurity webinar
* Work crew to trim
and do minor road maintenance to be determined
* U.S. Census letter:
Rick tried to initiate an account to report our census information without
success. Amanda will try next. She was unable to do this in August. Amanda managed to get into the portal and
complete the census questionnaire today – 10-26-2022!
* Safety &
Security Grant of $5,000 to be reviewed by Amanda. Possibility of cam for mailboxes. Completed
by Amanda
NEW BUSINESS
* Annual Property
Assessment from County = $9,369,100 Property value
* $5,621.48 revenue
check to be received based on assessments.
* SDAO Membership Dues
bill received. Check for $140 prepared
and signed by Rick & Amanda
* Discussion and
decision to discontinue the Silver Sands Blog due to lack of interest.
MEMBER-AT-LARGE REPORT
*
MEMBERSHIP
* Nothing new
NEXT MEETING
* November 29th
@ 6:30pm 2022 – Amanda’s House
ADJOURNMENT
* October 26, 2022 @ 6:31
PM
POSTED BY SILVER SANDS ROAD DISTRICT
SECRETARY
Meeting Minutes, September 15, 2022
Meeting Minutes, September 15, 2022
CALL TO ORDER
September 15, 2022 @ 5:36 PM
Location:
Alex’s picnic table
Members present: Rick Hill, Jonathan Hoy, Amanda Williams
Member absent:
Neighbors present: Dan Newell
& Mary Hill
APPROVAL OF PREVIOUS MONTH MINUTES
* August Minutes
approved
FINANCIAL BALANCES
* Columbia Bank
Checking (9/15/22): $150.82
* LGIF (9/14/22): $1,236.69
* Total Funds: $1,387.51
OLD BUSINESS
* 2022 Best Practices:
Board Duties & Responsibilities policy – Rick is developing
* Amanda – SDIS Best
Practices Program homework – Cybersecurity webinar
* Work crew to trim
and do minor road maintenance to be determined
* Confirmed with
County Planning that the south end of Sandy Road is part of the road district. The ‘vacation’ was annulled in 2002.
* U.S. Census letter:
Rick tried to initiate an account to report our census information without
success. Amanda will try next. She was unable to do this in August.
* Safety &
Security Grant of $5,000 to be reviewed by Amanda. Possibility of cam for mailboxes.
NEW BUSINESS
* Report in Lieu of
Audit payment made to Secretary of State – check #1200 cosigned by Amanda
$20.00
* Annual insurance
review conducted.
* Annual Review of
District assets: None & Done.
MEMBER-AT-LARGE REPORT
* Two combined lots on Sarkisian
clear-cut.
MEMBERSHIP
* Nothing new
NEXT MEETING
* October 27th
@ 5:30pm 2022 – Amanda’s House
ADJOURNMENT
* September 15, 2022 @
6:31 PM
POSTED BY SILVER SANDS ROAD DISTRICT
SECRETARY
Meeting Minutes, August 18, 2022
Meeting Minutes, August 18, 2022
CALL TO ORDER
August 18, 2022 @ 5:32 PM
Location:
Alex’s picnic table
Members present: Rick Hill, Jonathan Hoy, Amanda Williams (MAL)
Member absent:
Neighbors present:
APPROVAL OF PREVIOUS MONTH MINUTES
* Prior Meeting Minutes approved.
FINANCIAL BALANCES
* Columbia Bank
Checking (8/18/22): $170.82
* LGIF (8/16/22): $1,235.00
* Total Funds: $1,405.82
OLD BUSINESS
* 2022 Best Practices:
Board Duties & Responsibilities policy – Rick is developing
* Amanda – SDIS Best
Practices Program homework – Cybersecurity webinar
* Work crew to trim
and do minor road maintenance to be determined
* Confirmed with
County Planning that the south end of Sandy Road is part of the road
district. The ‘vacation’ was annulled in
2002.
NEW BUSINESS
* U.S. Census letter:
Rick tried to initiate an account to report our census information without
success. Amanda will try next.
* Safety &
Security Grant of $5,000 to be reviewed by Amanda. Possibility of cam for mailboxes.
* Annual insurance
review will be conducted in September
MEMBER-AT-LARGE REPORT
* Nothing this month
MEMBERSHIP
* Nothing new
NEXT MEETING
* September 15th
@ 5:30pm 2022 – Alex’s picnic Table
ADJOURNMENT
* August 18, 2022 @ 6:10
PM
POSTED BY SILVER SANDS ROAD DISTRICT
SECRETARY