Meeting Minutes Sep 10, 2026

 

 

Meeting Minutes Sep 10, 2026

 

CALL TO ORDER
Sep 10, 2026@ 6:00 PM
Location: Alex Picnic Table
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at large: Amanda Williams

Members at large:

 

APPROVAL OF PREVIOUS MONTH MINUTES
*Aug minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $1449.76

* LGIF: $471.92

* Cash: $53.05

* Total Funds: $1974.73

 

OLD BUSINESS

 

*Culvert Repair : PacWave and OSU have officially agreed to support our culvert repair and will pay us $5,000 on completion of the project. We are still waiting for the bid from Gettis Paving in response to our email RFP sent on July 29, 2026.

*Al made minor repairs to the road surface on Sarkisian. He paid for supplies and generously considered it a donation to SSRD.

 

NEW BUSINESS

 

*SSRD 26-27 In Lieu of Audit Report has been filed by Rick. Also the $40 fee has been paid to the state.

*The Annual Review of SSRD Assets was also completed and filed.

 

 

NEXT MEETING:

*Oct  , 2026 @ 6pm Alex picnic table.

 

ADJOUNMENT: 7:00 pm

 

Meeting Minutes Aug 13, 2026

 

 

Meeting Minutes Aug 13, 2026

 

CALL TO ORDER
Aug 13, 2026@ 6:00 PM
Location: Alex Picnic Table
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at large:

Members at large:

 

APPROVAL OF PREVIOUS MONTH MINUTES
*July minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $1449.76

* LGIF: $476.69

* Cash: $53.05

* Total Funds: $1979.50

 

OLD BUSINESS

 

*Culvert Repair : PacWave and OSU have officially agreed to support our culvert repair and will pay us $5,000 on completion of the project.

*Al has volunteered to make minor repairs to the road surface on Sarkisian.

*A clean fill request was made. Patrick Bartshe of lot # 4300 responded.

*Jodelle Baily has agreed to have sand moved to her property that will be excavated from their building project on Sandy. They will also provide some cleanup of the scotch broom on the lot for Jodelle.

 

NEW BUSINESS

 

*SSRD FY 26-27 Insurance review performed

 

 

NEXT MEETING:

*Sep 10, 2026 @ 6pm Alex picnic table.

 

ADJOUNMENT: 7:00 pm

Meeting Minutes July 14, 2026

 

 

Meeting Minutes July 14, 2026

 

CALL TO ORDER
July 14, 2026@ 6:00 PM
Location: Alex Picnic Table
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at large: Amanda Williams

Members at large: Benita and Clay (New build on Sandy), Rick Meyers, Dave (House next to Rick Meyers)

APPROVAL OF PREVIOUS MONTH MINUTES
*May minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $1449.76

* LGIF: $475.08

* Cash: $53.05

* Total Funds: $1977.89

 

OLD BUSINESS

 

*Culvert Repair Plans Progress.

-OSU/PacWave offer to Silver Sands $5,000 promised toward repair of the culvert .

New bid from Gettis Paving to perform repair is $10.1k and work will be done in late Fall. They will replace the old culvert with a larger diameter pipe, similar to the type used by PacWave across Highway 101 at Wenger Rd entry. We will receive money from OSU after repairs are performed.

- Rick Meyers and Dave expressed concerns that the design of the new culvert will alleviate flooding at the intersection.

- Culvert north end entry of water flow has not yet been found.

 

NEW BUSINESS

 

*SSRD FY 26-27 Budget Docs turned in and receipts have been sent to us.

 

*Al Dexter performed patching of alligatored road surface at East end of Sarkisian. He contributed his labor and the material costs.

 

*Clay and Benita, neighbors building new home on Sandy adjacent to the beach access, asked for board approval to excavate along south side of boardwalk. They will refill and add plantings. Board approved their detailed plan.

 

NEXT MEETING:

*Aug 13, 2026 @ 6pm Alex picnic table.

 

ADJOUNMENT: 7:00 pm

Meeting Minutes, June 16, 2026

 

Meeting Minutes, June 16, 2026

 

CALL TO ORDER
June 16, 2026@ 6:00 PM
Location: Alex Picnic Table
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at Large: Amanda Williams

Members at large: Kim Dowe , Alex Derr (Note: the meeting was advertised publicly, and all Silver Sands residents invited)

APPROVAL OF PREVIOUS MONTH MINUTES
*May minutes read and approved.

 

FINANCIAL BALANCES
The June meeting is the Annual Budget Hearing for the Silver Sands Road District.

Financial balances will be reported at the July meeting.

 

OLD BUSINESS

*Per usual procedure for Annual Public Hearing of the Silver Sands Special Road District Budget, old business will be presented and discussed next month.

 

NEW BUSINESS

*This was the Silver Sands Special Road District Annual Budget Hearing.

The budget was  proposed and discussed by the board and other SSRD members present.

After the discussion, the budget was approved.

 

 

NEXT MEETING:

*July 14, 2026 @ 6pm Alex’s Picnic Table .

 

ADJOUNMENT: 7:00pm

Meeting Minutes May 12, 2026

 

 

Meeting Minutes May 12, 2026

 

CALL TO ORDER
May 12, 2026@ 6:00 PM
Location: Alex Picnic Table
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at large: Amanda Williams

APPROVAL OF PREVIOUS MONTH MINUTES
*April minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $1449.76

* LGIF: $471.92

* Cash: $53.05

* Total Funds: $1974.73

 

OLD BUSINESS

 

*Culvert Responsibility at SS entry.

-No response from ODOT per our inquiries.

*Culvert Repair Plans Progress.

OSU offer to Silver Sands $5,000 toward repair of the culvert has been agreed upon, and we are getting new bid from Gettis Paving to perform repair. We will receive money from OSU after repairs are performed.

* Culvert north end entry of water flow has not yet been found. We are considering additional options to find it.

 

NEW BUSINESS

 

*With respect to yearly audit by state, we took the “In lieu of audit” option from state and paid the fee.

*FY 26-27 Budget has been completed and reviewed by the board. The public hearing to review the budget is set for June 16, 6pm at Alex’s picnic table.

 

NEXT MEETING:

*June 16, 2026 @ 6pm Alex picnic table.

 

ADJOUNMENT: 7:00 pm

Meeting Minutes April 21, 2026

 

 

Meeting Minutes April 21, 2026

 

CALL TO ORDER
April 21, 2026@ 6:00 PM
Location: Alex Picnic Table
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at large: Amanda Williams

APPROVAL OF PREVIOUS MONTH MINUTES
*March minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $1449.76

* LGIF: $470.37

* Cash: $53.05 (Jonathon was reimbursed for moss remover.)

* Total Funds: $1973.18

 

OLD BUSINESS

 

*Culvert Responsibility at SS entry.

-Rick heard from ODOT via an “Ask ODOT” online communication. Per “Ryan”, they are checking on all permits pulled during past few years to perform work in the culvert area. (As of this meeting, we are still waiting to hear back from ODOT.)

-Dan Hellin of PacWave has informed us that OSU has offered Silver Sands $5,000 toward repair of the culvert.

- With the funding from OSU, Silver Sands RD can now go ahead with the culvert repair. We will contact Gettis to confirm the estimate of $10,000 for the repair. It is expected that the board will approve the repairs to take place.

 

*Other Road Repair. Al Dexter will put a layer of liquid asphalt over the damaged areas of the road on Sarkisian near the entry and also on two areas near the bridge.

 

NEW BUSINESS

*SDAO Certificate. Received.

*The McKenzie Land Trust is interested in purchasing the Patton Property located adjacent to the Silver Sands Development south border.

*The Board recognizes Rick Hill as the continuing agent of record.

*FY 26-27 Budget has been completed and reviewed by the board. The public hearing to review the budget is set for June 16, 6pm at Alex’s picnic table.

 

NEXT MEETING:

*May 12, 2026 @ 6pm Alex picnic table.

 

ADJOUNMENT: 7:00 pm

Meeting Minutes Mar17, 2026

 

 

Meeting Minutes Mar17, 2026

 

CALL TO ORDER
Mar 17, 2026@ 6:00 PM
Location: Rick’s House
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at large: Amanda Williams

APPROVAL OF PREVIOUS MONTH MINUTES
*February minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $1449.76

* LGIF: $468.78

* Cash: $74.05

* Total Funds: $1992.59

 

SDIS Insurance Payment $1305.00

 

OLD BUSINESS

 

*Culvert Responsibility at SS entry. Rick heard from ODOT via an “Ask ODOT” online communication. Per “Ryan”, they are checking on all permits pulled during past few years to perform work in the culvert area.

* It might be a neighborhood issue rather than the SSRD responsibility.

*Dan Hellin of PacWave is still waiting to hear from all related departments at OSU with respect to responsibility of their project for culvert repair.

* Neighbor Mr. Meyers who lives adjacent to  the culvert, is pushing to accuse PacWave for damaging the culvert.

* Approval of new driveway off Sandy was sent to planning department.

 

NEW BUSINESS

* Annual hazard review and road inspection was performed by the board. The board is monitoring some potential problem areas, however, no immediate action is required.

* The Patton property adjacent to SS on the south boundary is being considered by an environmental group to recommend the state purchase it.

 

NEXT MEETING:

*Apr 21, 2026 @ 6pm Rick’s House.

 

ADJOUNMENT: 7:00 pm