Meeting Minutes, June 16, 2026

 

Meeting Minutes, June 16, 2026

 

CALL TO ORDER
June 16, 2026@ 6:00 PM
Location: Alex Picnic Table
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at Large: Amanda Williams

Members at large: Kim Dowe , Alex Derr (Note: the meeting was advertised publicly, and all Silver Sands residents invited)

APPROVAL OF PREVIOUS MONTH MINUTES
*May minutes read and approved.

 

FINANCIAL BALANCES
The June meeting is the Annual Budget Hearing for the Silver Sands Road District.

Financial balances will be reported at the July meeting.

 

OLD BUSINESS

*Per usual procedure for Annual Public Hearing of the Silver Sands Special Road District Budget, old business will be presented and discussed next month.

 

NEW BUSINESS

*This was the Silver Sands Special Road District Annual Budget Hearing.

The budget was  proposed and discussed by the board and other SSRD members present.

After the discussion, the budget was approved.

 

 

NEXT MEETING:

*July 14, 2026 @ 6pm Alex’s Picnic Table .

 

ADJOUNMENT: 7:00pm

Meeting Minutes May 12, 2026

 

 

Meeting Minutes May 12, 2026

 

CALL TO ORDER
May 12, 2026@ 6:00 PM
Location: Alex Picnic Table
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at large: Amanda Williams

APPROVAL OF PREVIOUS MONTH MINUTES
*April minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $1449.76

* LGIF: $471.92

* Cash: $53.05

* Total Funds: $1974.73

 

OLD BUSINESS

 

*Culvert Responsibility at SS entry.

-No response from ODOT per our inquiries.

*Culvert Repair Plans Progress.

OSU offer to Silver Sands $5,000 toward repair of the culvert has been agreed upon, and we are getting new bid from Gettis Paving to perform repair. We will receive money from OSU after repairs are performed.

* Culvert north end entry of water flow has not yet been found. We are considering additional options to find it.

 

NEW BUSINESS

 

*With respect to yearly audit by state, we took the “In lie of audit” option from state and paid the fee.

*FY 26-27 Budget has been completed and reviewed by the board. The public hearing to review the budget is set for June 16, 6pm at Alex’s picnic table.

 

NEXT MEETING:

*June 16, 2026 @ 6pm Alex picnic table.

 

ADJOUNMENT: 7:00 pm

Meeting Minutes April 21, 2026

 

 

Meeting Minutes April 21, 2026

 

CALL TO ORDER
April 21, 2026@ 6:00 PM
Location: Alex Picnic Table
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at large: Amanda Williams

APPROVAL OF PREVIOUS MONTH MINUTES
*March minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $1449.76

* LGIF: $470.37

* Cash: $53.05 (Jonathon was reimbursed for moss remover.)

* Total Funds: $1973.18

 

OLD BUSINESS

 

*Culvert Responsibility at SS entry.

-Rick heard from ODOT via an “Ask ODOT” online communication. Per “Ryan”, they are checking on all permits pulled during past few years to perform work in the culvert area. (As of this meeting, we are still waiting to hear back from ODOT.)

-Dan Hellin of PacWave has informed us that OSU has offered Silver Sands $5,000 toward repair of the culvert.

- With the funding from OSU, Silver Sands RD can now go ahead with the culvert repair. We will contact Gettis to confirm the estimate of $10,000 for the repair. It is expected that the board will approve the repairs to take place.

 

*Other Road Repair. Al Dexter will put a layer of liquid asphalt over the damaged areas of the road on Sarkisian near the entry and also on two areas near the bridge.

 

NEW BUSINESS

*SDAO Certificate. Received.

*The McKenzie Land Trust is interested in purchasing the Patton Property located adjacent to the Silver Sands Development south border.

*The Board recognizes Rick Hill as the continuing agent of record.

*FY 26-27 Budget has been completed and reviewed by the board. The public hearing to review the budget is set for June 16, 6pm at Alex’s picnic table.

 

NEXT MEETING:

*May 12, 2026 @ 6pm Alex picnic table.

 

ADJOUNMENT: 7:00 pm

Meeting Minutes Mar17, 2026

 

 

Meeting Minutes Mar17, 2026

 

CALL TO ORDER
Mar 17, 2026@ 6:00 PM
Location: Rick’s House
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at large: Amanda Williams

APPROVAL OF PREVIOUS MONTH MINUTES
*February minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $1449.76

* LGIF: $468.78

* Cash: $74.05

* Total Funds: $1992.59

 

SDIS Insurance Payment $1305.00

 

OLD BUSINESS

 

*Culvert Responsibility at SS entry. Rick heard from ODOT via an “Ask ODOT” online communication. Per “Ryan”, they are checking on all permits pulled during past few years to perform work in the culvert area.

* It might be a neighborhood issue rather than the SSRD responsibility.

*Dan Hellin of PacWave is still waiting to hear from all related departments at OSU with respect to responsibility of their project for culvert repair.

* Neighbor Mr. Meyers who lives adjacent to  the culvert, is pushing to accuse PacWave for damaging the culvert.

* Approval of new driveway off Sandy was sent to planning department.

 

NEW BUSINESS

* Annual hazard review and road inspection was performed by the board. The board is monitoring some potential problem areas, however, no immediate action is required.

* The Patton property adjacent to SS on the south boundary is being considered by an environmental group to recommend the state purchase it.

 

NEXT MEETING:

*Apr 21, 2026 @ 6pm Rick’s House.

 

ADJOUNMENT: 7:00 pm

Meeting Minutes Feb 24, 2026

 

 

Meeting Minutes Feb 24, 2026

 

CALL TO ORDER
Feb 24, 2026@ 6:00 PM
Location: Rick’s House
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at large: Amanda Williams

APPROVAL OF PREVIOUS MONTH MINUTES
*January minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $2409.49

* LGIF: $467.33

* Cash: $74.05

* Total Funds: $3445.87

 

OLD BUSINESS

*Culvert at Silver Sands

- PVC pipe was extended through the culvert beyond the north drain exit. We were unable to find end. Dye was used to help find the exit. Unsuccessful also.

-The board has approached Dan Hellin the project manager PacWave with respect to the construction at the north end of the culvert two years ago, possibly causing damage.

Ongoing discussions are now taking place with PacWave and Oregon State.

- Rick has also approached ODOT about responsibility for the culvert repair.

- Another neighbor who does not represent the board has also contacted ODOT.

- In summary, if we are responsible for the culvert/pavement sinking issue our options are:

         Remove culvert and replace for $10k. Bid from Gettis Inc., who will allow us to pay over time.

         Place a new culvert pipe above the existing one. Bid is less for this option.

         Fill in the pavement dip with road surfacing, leaving culvert undisturbed.

         Do nothing.

 

NEW BUSINESS

- It is time for the Spring road inspection by the board. We decided to put it off until we have better weather.

- We reviewed Public Contracting Laws in Oregon.

- A driveway permission request was made and approved, for a new homeowner on Sandy.

 

NEXT MEETING:

*Mar 17, 2026 @ 6pm Rick’s House.

 

ADJOUNMENT: 7:00 pm

Meeting Minutes Jan 13, 2026

 

 

Meeting Minutes Jan 13, 2026

 

CALL TO ORDER
Jan 13 2026@ 6:00 PM
Location: Amanda’s House
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at large: Amanda Williams

APPROVAL OF PREVIOUS MONTH MINUTES
*December minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $ 2,904.49

* LGIF: $465.68

*Cash: $134.05

* Total Funds: $3,504.22

 

OLD BUSINESS

 

*Culvert at Silver Sands

-Determination of drainage exit on north end. Still no success. Plan this month to use long PVC pipe and then dye if needed.

-Possible financing depending on repairs needed.

-Rick has investigated a loan option. The previous loan was obtained from SDAO. This is no longer available. Rick contacted First Security Bank and has determined that we could obtain a loan from them for 3-5 years using the SSRD CD as collateral.

A second option is to pay over time. Gettis Inc. offers this option.

 

NEW BUSINESS

*Al Dexter approved to be on the SSRD Board of Directors by Lincoln County Board.

*Related to Culvert drainage.

-During the storms in Dec and Jan, both of the neighbors on Highway 101 reported to Rick that the road was flooding. Both stated the drainage issue is worse since the PacWave construction two years ago. Both believe PacWave to be responsible for the drainage issue and the sinking of the pavement at Silver Sands entry.

-Rick contacted PacWave. Two people came out to inspect.

 

NEXT MEETING:

*Feb 24, 2026 @ 6pm Rick’s House.

 

ADJOUNMENT: 7:00 pm

Meeting Minutes Dec 16, 2025

 

 

Meeting Minutes Dec 16, 2025

 

CALL TO ORDER
Dec 16, 2025@ 6:00 PM
Location: Rick’s House
Members present: Rick Hill, Jonathan Hoy, Amanda Williams

Members at large: Al Dexter

APPROVAL OF PREVIOUS MONTH MINUTES
*November minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $ 3,044.49

* LGIF: $464.01

*Cash: $134.05

* Total Funds: $3,642.55

 

$4,200 paid to Gettis, Inc. from checking account.

SDAO membership dues payment of $140 ready for signature.

Note: Special Districts Association of Oregon (SDAO) is the only entity that insures government associations in Oregon. We must be a member to get our insurance.

 

OLD BUSINESS

 

*Culvert at Silver Sands entrance determination.

-We have not located the culvert exit at the North end. This has been an on-going concern and problem to solve to move forward with roadway maintenance.

-We plan to search for exit using: Food Dye, Roto Rootor or long poles with a camera attached.

 

* We are still awaiting approval of Al Dexter’s application to become SSRD board member. Was to be voted on at the Nov 26 Lincoln County Board meeting. Jonathon to check on status.

 

NEW BUSINESS

Before we can move forward with next project, we need to determine issue with culvert. No other new business discussed.

 

NEXT MEETING:

*January 13, 2026 @ 6pm Amanda’s House.

 

ADJOUNMENT: 7:00 pm