Meeting Minutes, November 31st, 2020

 

Meeting Minutes, November 22 - 31, 2020

 

CALL TO ORDER

Virtual Meeting by email – RE: Gov Brown’s Directive on Covid safety

 

Members present: Rick Hill, Jonathan Hoy, Sue Valentine

Member absent: 
Neighbors present: Amanda Williams (MAL)

 

APPROVAL OF PREVIOUS MONTH MINUTES

 

* October 2020 minutes approved.

financial balances

 

* Columbia Bank Checking (9/30/20): $1,224.43

* LGIF (10/19/20): $2,760.17

* Total Funds: $3,984.60

 

OLD BUSINESS

* 

NEW BUSINESS

* Secretary posted two photos of the bulge / crack at the top of Sarkisian south of Alex's house.  The first was taken at the end of May in 2019, the second November 22^, 2020.  This was done as a rudimentary way to monitor change and as a data-point to help with decision making on how to address this issue.  A ballpoint pen was in both photos to show scale No substantial changes noted.

MEMBER-At-Large Report 

* All is quiet with the wildlife in the neighborhood, except a very active bear. Amanda waiting for water level to go down so she can retrieve remaining garbage he/she left in wetland.

MEMBERSHIP 

* Rick’s term is expiring at end of year.  (3 Year Terms)

  - Rick contacted Casey at the courthouse and is in the process of being re-appointed to another 3 year term.

 

Next Meeting

* December 2020:  TBD

ADJOURNMENT

 

* November 31, 2020

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, October 21st, 2020

 

Meeting Minutes, October 21, 2020

 

CALL TO ORDER

At Alex’s porch w/ social distancing @ 6:06pm

 

Members present: Rick Hill, Jonathan Hoy, Sue Valentine

Member absent: 
Neighbors present: Amanda Williams (MAL)

 

APPROVAL OF PREVIOUS MONTH MINUTES

 

* September 2020 minutes approved as amended.

financial balances

 

* Columbia Bank Checking (9/30/20): $187.19

* LGIF (10/19/20): $4,256.88

* Total Funds: $4,444.07

 

OLD BUSINESS

* Speed signs:  Alex installed signs as promised.

* Tour of Roadway: 

 

NEW BUSINESS

 

* Member-At-Large Report added to monthly agenda.  (Amanda is MAL)

               - Amanda gave a report on current zoning and CC&Rs

 
MEMBERSHIP 

 

* Rick’s term is expiring at end of year.  (3 Year Terms)

 

Next Meeting

* November 2020:  TBD

ADJOURNMENT

 

* October 21, 2020 6:34pm

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, September 21, 2020

 

Meeting Minutes, September 21, 2020

 

CALL TO ORDER

At Alex’s porch w/ social distancing @ 6:06pm

 

Members present: Rick Hill, Jonathan Hoy, Sue Valentine

Member absent: 
Neighbors present: Alex Derr (Member Emeritus)

 

APPROVAL OF PREVIOUS MONTH MINUTES

 

* August 2020 minutes approved.

financial balances

 

* Columbia Bank Checking (9/21/20): $187.19

* LGIF (9/20/20): $4,253.39

* Total Funds: $4,440.58

 

* Oregon Ethics Comittee check signed

 

OLD BUSINESS

* Speed signs:  Alex will install last sign on Sarkisian tomorrow morning.  Locator service is deemed unnecessary due to the shallow depth of the sign post and the assurance of Mr. Derr who is an engineer… of some type or another….

* Tour of Roadway: UPDATE: Work crew planning for overhanging limb removal.  No budget for chipper or disposal.  Question as to whether this can wait until Spring.  We may do a minimum amount of cutting of limbs that are of most concern. Rick will place in spot near his house until later.  Mid-October date TBD.

 

NEW BUSINESS

 

* Annual Review of Assets. We have no assets.

 

 
MEMBERSHIP 

 

* Nothing new

 

Next Meeting

* October, 2020:  TBD

ADJOURNMENT

 

* September 21, 2020 6:40pm

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

 

Meeting Minutes, August 17, 2020

 

Meeting Minutes, August 17, 2020

 

CALL TO ORDER

At Alex’s porch w/ social distancing @ 5:44pm

 

Members present: (Via E-mail Communication) Rick Hill, Jonathan Hoy

Member absent: Sue Valentine
Neighbors present: (Via E-mail Communication) Alex Derr (Member Emeritus)

 

APPROVAL OF PREVIOUS MONTH MINUTES

 

* July 2020 minutes approved.

financial balances

 

* Columbia Bank Checking (8/17/20): $207.19

* LGIF (8/16/20): $4,249.79

* Total Funds: $4,449.98

 

* Secretary of State’s check signed

 

OLD BUSINESS

* Speed signs:  The signs that Bill and Sue have put into place look great. One more Sarkisian sign needs to be refurbished and put into place. Alex volunteers to have this done. UPDATE:  Alex has been negligent in accomplishing this weighty task.  After extensive deliberation, the road committee has opted to pardon this egregious omission and allow him another 30 days.

* Tour of Roadway: UPDATE: Completed today.  Several overhanging limbs noted that need to be removed.

* Plan to add some additional cold mix asphalt to the patches on Sarkisian where they have slightly sunk. (Timing TBD)

 

NEW BUSINESS 

* Annual Insurance Review. SDIS Insurance.  Eerp.  We have had no claims (EVER) 

 
MEMBERSHIP  

* Nothing new

 

Next Meeting

* September, 2020:  TBD

ADJOURNMENT

 

* August 17, 2020 7:06:pm

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, July 13, 2020

 

Meeting Minutes, July 13, 2020

 

CALL TO ORDER

At Alex’s porch w/ social distancing @ 6:07pm

 

Members present: (Via E-mail Communication) Rick Hill, Sue Valentine, Jonathan Hoy

Member absent: 
Neighbors present: (Via E-mail Communication) Amanda Williams, Alex Derr

 

APPROVAL OF PREVIOUS MONTH MINUTES

 

* May & June 2020 minutes approved.

financial balances

 

* Columbia Bank Checking (6/30/20): $207.19

* LGIF (7/11/20): $4,245.43

* Total Funds: $4,452.62

 

* Budget delivered to the county assessor’s office and clerks office June 22nd.

* Secretary of State’s Office faxed Road Committee Information (in lieu of audit)

 

OLD BUSINESS

* Speed signs:  The signs that Bill and Sue have put into place look great. One more Sarkisian sign needs to be refurbished and put into place. Alex volunteers to have this done.

* Tour of Roadway:  Delayed.

* Rick spread more sealant on spider web cracked area on Powe.  Two cones were stolen before job was done.

 

* Plan to add some additional cold mix asphalt to the patches on Sarkisian where they have slightly sunk. (Timing TBD)

 

NEW BUSINESS

 

* Half year interest payment on loan sent in $393.75 

 

* Member-at-Large Report – SLUGS!!!  An armada at Amanda’s house.  Also a Great Blue Heron has been frequenting the wetlands behind Amanda’s house.  See Rick’s next Silver Sands Newsletter for details.

 

 
MEMBERSHIP 

 

* Amanda is designated Member-at-Large

 

Next Meeting

* August, 2020:  TBD

ADJOURNMENT

 

* July 13, 2020 6:52pm

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Annual Budget Meeting Minutes, June 20, 2020

Meeting Minutes, June 20, 2020 – Public Hearing on Budget

CALL TO ORDER

Public Meeting / Hearing held at Alex’s picnic table

* June 20, 2020, 4:18pm

Members present:  Rick Hill, Sue Valentine, Jonathan Hoy

Member absent: 
Neighbors present:  Amanda Williams

APPROVAL OF PREVIOUS MONTH MINUTES

* N/A

financial balances

* N/A

OLD BUSINESS

* N/A

NEW BUSINESS

* Budget Public Hearing for fiscal 2020-2021 Road Committee Budget:  Public Notice was posted for 30 days at the entrance of the neighborhood prior to this meeting.  See below.

* Proposed Budget: Sue moves to accept proposed budget, Jonathan seconds.  Proposed budget is approved unanimously by the budget committee

* Final Budget: Sue moves to approve the budget, Jonathan seconds.  The Fiscal 2020-2012 budget is approved unanimously

* Public commentary: Amanda Williams reports that it has been quiet in the hood and that the slugs ‘remain at bay.’  Amanda also reports that the coyotes and eagles have not been out much.  She assumes they are raising babies somewhere (or social distancing due to COVID?)

 
MEMBERSHIP 

* No updates

Next Meeting

* July TBD

* Hopefully, future meetings will be held in person (social distance rules applying). 

ADJOURNMENT

* June 20, 2020, 4:45pm

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Public Notice

A public hearing on the proposed budget for the Silver Sands Special Road District, Lincoln County, State of Oregon, for the fiscal year July 1, 2019 to June 30, 2020, will be held at 1624 N.W. Sarkisian Dr.

The hearing will take place on Saturday, June 22^nd at 1 pm.  The purpose of the hearing is to discuss the budget with interested persons.

A copy of the budget document appears below.

Proposed Budget 2019-2020

Resources

Carry Over                         $5,818

Interest Earned                     $125

New Revenue                      $4,981

Total Resources                $11,024

Requirements

Reserve                              $3,815

Loan Interest                        $959

Loan Principle                   $5,000

Insurance and Bonding     $1,050

           Misc. and Fees                       $200  

Total Requirements         $11,024

Rick Hill

Silver Sands Special Road District

Meeting Minutes, May 22, 2020

Meeting Minutes, May 22, 2020

CALL TO ORDER

Meeting held via E-mail due to ‘Stay-At-Home Order’ or State of Oregon and Lincoln County government officials.

Members present: (Via E-mail Communication) Rick Hill, Sue Valentine, Jonathan Hoy

Member absent: 
Neighbors present: (Via E-mail Communication) Amanda Williams

APPROVAL OF PREVIOUS MONTH MINUTES

* April 2020 minutes approved via E-mail.

financial balances

* Columbia Bank Checking (4/30/20): $107.19

* LGIF (5/14/20): $4,235.57

* Total Funds: $4,342.76

* Check in the amount of $393.75 sent to USBank for our semi-annual interest payment on our road district pavement loan.

OLD BUSINESS

* Speed signs:  Marilyn Hoffman has agreed to re-do our neighborhood speed signs.  She has enlisted Bill Heavenston to assist. 

* Tour of Roadway:  Delayed.

* Development of an anti-harassment policy.  A draft policy has been prepared. 

* Plan to add some additional cold mix asphalt to the patches on Sarkisan where they have slightly sunk. (Timing TBD)

* Amanda Williams reports that dog poop continues to appear despite the dog poop bag dispensers and suggests another reminder in the next newsletter.

NEW BUSINESS

* Budget Process:  Our proposed budget for fiscal year 2020-2021 has been prepared and will be presented at the Annual Public Budget Hearing on June 20. 

* Anti-harassment policy has been sent to each of you.  Comments are welcome. copy was attached to Meeting announcement E-Mail.

 
MEMBERSHIP 

* No updates

Next Meeting

* June, 20, 2020:  The June meeting will be the Budget Hearing: 4 pm at Alex’s picnic table (weather permitting).

* Hopefully, future meetings will be held in person (social distance rules applying). 

ADJOURNMENT

* May 22, 2020 XX:XX

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY