Meeting Minutes, October 26, 2022

 

Meeting Minutes, October 26, 2022

 

CALL TO ORDER

October 26, 2022 @ 5:50 PM

Location: Rick’s House 

Members present: Rick Hill, Jonathan Hoy, Amanda Williams

Member absent: 
Neighbors present:

 

APPROVAL OF PREVIOUS MONTH MINUTES

* September Minutes approved

FINANCIAL BALANCES

* Columbia Bank Checking (9/30/22): $150.82

* LGIF (10/03/22): $1,238.56

* Total Funds: $1,389.38

 

OLD BUSINESS

* Policy handbook update - completed

* Amanda – SDIS Best Practices Program homework – Cybersecurity webinar

* Work crew to trim and do minor road maintenance to be determined

* U.S. Census letter: Rick tried to initiate an account to report our census information without success.  Amanda will try next.  She was unable to do this in August. Amanda managed to get into the portal and complete the census questionnaire today – 10-26-2022!  

* Safety & Security Grant of $5,000 to be reviewed by Amanda.  Possibility of cam for mailboxes.  Completed by Amanda

 

 

NEW BUSINESS

* Annual Property Assessment from County = $9,369,100 Property value

* $5,621.48 revenue check to be received based on assessments.

* SDAO Membership Dues bill received.  Check for $140 prepared and signed by Rick & Amanda

* Discussion and decision to discontinue the Silver Sands Blog due to lack of interest. 

 

 

MEMBER-AT-LARGE REPORT 

* 

 

MEMBERSHIP 

* Nothing new

 

NEXT MEETING

* November 29^th @ 6:30pm 2022 – Amanda’s House

 

ADJOURNMENT

* October 26, 2022 @ 6:31 PM

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, September 15, 2022

 

 Meeting Minutes, September 15, 2022

 

CALL TO ORDER

September  15, 2022 @ 5:36 PM

Location: Alex’s picnic table 

Members present: Rick Hill, Jonathan Hoy, Amanda Williams

Member absent: 
Neighbors present: Dan Newell & Mary Hill

 

APPROVAL OF PREVIOUS MONTH MINUTES

* August Minutes approved

FINANCIAL BALANCES

* Columbia Bank Checking (9/15/22): $150.82

* LGIF (9/14/22): $1,236.69

* Total Funds: $1,387.51

 

OLD BUSINESS

* 2022 Best Practices: Board Duties & Responsibilities policy – Rick is developing

* Amanda – SDIS Best Practices Program homework – Cybersecurity webinar

* Work crew to trim and do minor road maintenance to be determined

* Confirmed with County Planning that the south end of Sandy Road is part of the road district.  The ‘vacation’ was annulled in 2002. 

* U.S. Census letter: Rick tried to initiate an account to report our census information without success.  Amanda will try next.  She was unable to do this in August.

* Safety & Security Grant of $5,000 to be reviewed by Amanda.  Possibility of cam for mailboxes.

 

 

NEW BUSINESS

* Report in Lieu of Audit payment made to Secretary of State – check #1200 cosigned by Amanda $20.00

* Annual insurance review conducted.

* Annual Review of District assets:  None & Done.

 

 

MEMBER-AT-LARGE REPORT 

* Two combined lots on Sarkisian clear-cut. 

 

MEMBERSHIP 

* Nothing new

 

NEXT MEETING

* October 27^th @ 5:30pm 2022 – Amanda’s House

 

ADJOURNMENT

* September 15, 2022 @ 6:31 PM

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, August 18, 2022

 

 Meeting Minutes, August 18, 2022

CALL TO ORDER

August  18, 2022 @ 5:32 PM

Location: Alex’s picnic table 

Members present: Rick Hill, Jonathan Hoy, Amanda Williams (MAL)

Member absent: 

Neighbors present:

 

APPROVAL OF PREVIOUS MONTH MINUTES

* Prior Meeting Minutes approved.

FINANCIAL BALANCES

* Columbia Bank Checking (8/18/22): $170.82

* LGIF (8/16/22): $1,235.00

* Total Funds: $1,405.82

 

OLD BUSINESS

* 2022 Best Practices: Board Duties & Responsibilities policy – Rick is developing

* Amanda – SDIS Best Practices Program homework – Cybersecurity webinar

* Work crew to trim and do minor road maintenance to be determined

* Confirmed with County Planning that the south end of Sandy Road is part of the road district.  The ‘vacation’ was annulled in 2002. 

 

 

NEW BUSINESS

* U.S. Census letter: Rick tried to initiate an account to report our census information without success.  Amanda will try next.

* Safety & Security Grant of $5,000 to be reviewed by Amanda.  Possibility of cam for mailboxes.

* Annual insurance review will be conducted in September

 

 

MEMBER-AT-LARGE REPORT 

* Nothing this month

 

MEMBERSHIP 

* Nothing new

 

NEXT MEETING

* September 15^th @ 5:30pm 2022 – Alex’s picnic Table

 

ADJOURNMENT

* August 18, 2022 @ 6:10 PM

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, July 2022 Placeholder

Meeting Minutes, June 13, 2022

 

Meeting Minutes, June 13, 2022 @ 5:30 PM

Public Budget Meeting - Alex's Picnic Table

Meeting Minutes, May 19, 2022

 

Meeting Minutes, May 19, 2022

 

CALL TO ORDER

May  19, 2022 @ 5:41 PM

Members present: Rick Hill, Jonathan Hoy, Amanda Williams (MAL)

Member absent: 
Neighbors present: Alex Derr – Secretary Emeritus

APPROVAL OF PREVIOUS MONTH MINUTES

* April Minutes approved.

FINANCIAL BALANCES

* Columbia Bank Checking (4/31/22): $302.07

* LGIF (5/10/22): $1,232

* Total Funds: $1,534.07

* U.S. Bank Bill – Interest on Loan: $131.25 – Check signed by Rick & Amanda

 

OLD BUSINESS

* 2022 Best Practices: Board Duties & Responsibilities

* Amanda – SDIS Best Practices Program homework - to save us a whopping 2% on our insurance. Reviewed the requirements to achieve 8% credit on our insurance.  Join SDAO Leadership program or Fire District Program.

* Work crew to trim and do minor road maintenance to be

 

NEW BUSINESS

* Budget Review

* Monday, June 13 Public Budget Meeting 4pm at Alex’s Picnic Table

* Budget Proposal Adoption / Committee Approval / Public Hearing

 

MEMBER-AT-LARGE REPORT 

* Much discussion of future improvement ideas once road loan is paid-off

 

MEMBERSHIP 

* Nothing new

 

NEXT MEETING

* June 2022:  TBD

 

ADJOURNMENT

* May 19, 2022 @ 7:15 PM

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, April 20, 2022

 

 Meeting Minutes, April 20, 2022

 

CALL TO ORDER

April  20, 2022 @ 6:05 PM

Members present: Rick Hill, Jonathan Hoy, Amanda Williams (MAL)

Member absent: 
Neighbors present: Mary Hill

 

APPROVAL OF PREVIOUS MONTH MINUTES

* March Minutes approved.

FINANCIAL BALANCES

* Columbia Bank Checking (3/31/22): $302.07

* LGIF (4/20/22): $1,231.36

* Total Funds: $1,543.43

 

OLD BUSINESS

* Amanda – SDIS Best Practices Program homework - to save us a whopping 2% on our insurance. (Re-promised)

 

 

NEW BUSINESS

* Annual physical hazard review – Walk Roads

               - Some low hanging limbs on Powe Need to be trimmed back

               - Continued deterioration of the road in low-lying areas on Powe need to be addressed

               - Repairs we made on Sarkisian a couple years ago (2019?) are sinking.  There appears to be some kind of

                 burrow opening on the north side of the repair area

               - Brush needs to be trimmed back along both sides of the road on the Sarkisian hillside

* Certificate of membership in SDAO ($135 value) received

* Rick jumps at the chance to be Agent of Record once again

 

 

MEMBER-AT-LARGE REPORT 

* Mary enjoyed meeting Amanda’s dog

 

MEMBERSHIP 

* Nothing new

 

NEXT MEETING

* May 2022:  TBD

 

ADJOURNMENT

* April 20, 2022 @ 6:35 PM

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, March 22, 2022

 

 Meeting Minutes, March 22, 2022

 

CALL TO ORDER

March 22, 2022 @ 5:43 PM

Members present: Rick Hill, Jonathan Hoy, Amanda Williams (MAL)

Member absent: 
Neighbors present: Greg & Mary & Brindle Bob

 

APPROVAL OF PREVIOUS MONTH MINUTES

* February Minutes approved.

FINANCIAL BALANCES

* Columbia Bank Checking (3/22/22): $302.07

* LGIF (3/22/22): $1,230.84

* Total Funds: $1,532.91

 

 

OLD BUSINESS

* Amanda PROMISES to review the Best Practices Program to save us a whopping 2% on our insurance.

 

NEW BUSINESS

* Annual physical hazard review is postponed 1 month

* SDIS Best Practices Program – This year’s theme is Board Duties and Responsibilities

* Tree leaning from plat property #3900 towards house on plat #6400 was measured to be within the road district easement.  Rick contacted Dan with the Wave Energy project and he agreed to pay the cost of removal due to damage likely caused by the work crew assembling pipes on Powe Street.  Tree was cut down by John and removed for $800.

* 2^nd tree leaning towards #3900 property from the #4000 property owned by Dave Hemerly was outside of the road district easement. He had it removed as well. 

 

MEMBER-AT-LARGE REPORT 

* Neighbor to the west of Amanda’s house is planning to clear he two lots the week of July 11th, but does not plan to build for 4 years.

 

MEMBERSHIP 

* Nothing new

 

NEXT MEETING

* April 2022:  TBD

 

ADJOURNMENT

* March 22, 2022 @ 6:46 PM

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, February 22, 2022

 

 Meeting Minutes, February 22, 2022

 

CALL TO ORDER

February 22, 2022 @ 5:37 PM

Members present: Rick Hill, Jonathan Hoy, Amanda Williams (MAL)

Member absent: 
Neighbors present:

APPROVAL OF PREVIOUS MONTH MINUTES

* January Minutes approved.

FINANCIAL BALANCES

* Columbia Bank Checking (2/22/22): $302.07

* LGIF (2/16/22): $1,230.42

* Total Funds: $1,532.49

 

* Review of current loan status

 

OLD BUSINESS

* 

NEW BUSINESS

* Review of Public Contracting Laws – When this becomes necessary we will further review

* SDIS Best Practices Program – This year’s theme is Board Duties and Responsibilities

 

MEMBER-AT-LARGE REPORT 

* Tree leaning from plat property #3900 towards house on plat #6400. It appears HIGHLY likely this tree is now leaning due to wet soil conditions and damage from the Pacific Wave activity on site last fall.  Plan to measure distance from center of road to determine if it is on the Easement.

MEMBERSHIP 

* Nothing new

 

NEXT MEETING

* March 2022:  TBD

 

ADJOURNMENT

* February 22, 2022 @ 6:46 PM

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY