Silver Sands Special Road District
Annual Budget Meeting Minutes
May 29, 2010
1:00 pm
1624 Sarkisian Dr, Seal Rock, OR
Call to Order
Members Present: Bill Heavenston, Rick Hill, Alex Derr
Members Absent: none
Others Present: Debra Heavenston
Old Business
The check for our Safety Grant has been deposited. This is $1200 from the Special District Association of Oregon (SDAO).
Locator service has marked utilities in the vicinity of the guardrail project.
Material quotes have been received from three local suppliers.
New Business
Our road district budget was presented for fiscal year July 1, 2010 to June 30, 2011. The budget was discussed and approved.
Resources
Carry over $3,252
Interest earned $ 50
New revenue $3,572
Total $6,874
Requirements
Reserve $4,016
Loan interest $1,908
Contracted services $ 0
Insurance and bonding $ 800
Communications $ 25
Office supplies $ 25
Misc. $ 100
Total $6,874
Calendar of Future Meetings
Future meetings were set for June 11, and July 9. All meetings are scheduled to be at the Sea Dog Cafe in Waldport.
Meeting adjourned at 2:00 pm
Monday, May 31, 2010
Friday, May 21, 2010
Public Notice
A public hearing on the approved budget for Silver Sands Special Road District, Lincoln County, State of Oregon, for the fiscal year July 1, 2010 to June 30, 2011, will be held at 1624 NW Sarkisian Dr.
The hearing will take place on the 29th of May at 1 pm.
The purpose of the hearing is to discuss the budget with interested persons.
A copy of the budget document appears below.
Approved Budget 2010-2011
Resources
Carry over $3,252
Interest earned $ 50
New revenue $3,572
Total $6,874
Requirements
Reserve $4,016
Loan interest $1,908
Contracted services $ 0
Insurance and bonding $ 800
Communications $ 25
Office supplies $ 25
Misc. $ 100
Total $6,874
Rick Hill
Silver Sands Special Road District
Sunday, April 4, 2010
Concept drawing of the railing and walkway
Following the official meeting this month, Rick, Bill and Alex got together and sketched up this concept drawing for a railing and walkway along Sarkisian where the road crosses the creek. This is the project we have received a SDAO grant to build.
Goals of this project:
The structural materials would be pressure treated timbers and galvanized hardware for a long life.
Your comments and suggestions are welcome!
Goals of this project:
- Provide visual cues for drivers so they don't pull off the road and into the creek.
- Provide a pleasant walkway past the wetland.
- Improve the aesthetics of the road and neighborhood.
The structural materials would be pressure treated timbers and galvanized hardware for a long life.
Your comments and suggestions are welcome!
Meeting Minutes, April 2, 2010
Silver Sands Special Road District
Meeting Minutes
April 2, 2010
8:00 am
Sea Dog Cafe
Waldport, OR
Call to Order
Members Present: Bill Heavenston, Rick Hill, Alex Derr
Members Absent: none
Others Present: none
Bank Statement Review: Balance in account as of 2/29/2010 was $4166.46.
Old Business
We have received our Safety Grant of $1200 from the Special District Association of Oregon (SDAO). We set a follow-up meeting to work out details of the railing design, and possibly a walkway alongside.
During this discussion, we realized it would be helpful to have a plat map of our subdivision readily available on our web site, as well as the Conditions Covenants and Restrictions (CCRs). Bill and Rick will scan them and Alex will post them.
New Business
The Lincoln County Board of Commissioners has corrected the expiration date of Alex Derr's appointment to the Special Road District; his term ends 12/31/2010.
We reviewed the Agent of Record information, per our meeting charter. Currently, Rick Hill serves as Agent of Record, meaning that all legally required mailings to the Silver Sands SRD will be directed to Rick's address. There were no motions to alter this arrangement at present.
Calendar of Future Meetings
Future meetings were set for May 7, June 11, and July 9. All meetings are scheduled to be at the Sea Dog Cafe in Waldport.
Meeting adjourned at 9:00 am
Meeting Minutes
April 2, 2010
8:00 am
Sea Dog Cafe
Waldport, OR
Call to Order
Members Present: Bill Heavenston, Rick Hill, Alex Derr
Members Absent: none
Others Present: none
Bank Statement Review: Balance in account as of 2/29/2010 was $4166.46.
Old Business
We have received our Safety Grant of $1200 from the Special District Association of Oregon (SDAO). We set a follow-up meeting to work out details of the railing design, and possibly a walkway alongside.
During this discussion, we realized it would be helpful to have a plat map of our subdivision readily available on our web site, as well as the Conditions Covenants and Restrictions (CCRs). Bill and Rick will scan them and Alex will post them.
New Business
The Lincoln County Board of Commissioners has corrected the expiration date of Alex Derr's appointment to the Special Road District; his term ends 12/31/2010.
We reviewed the Agent of Record information, per our meeting charter. Currently, Rick Hill serves as Agent of Record, meaning that all legally required mailings to the Silver Sands SRD will be directed to Rick's address. There were no motions to alter this arrangement at present.
Calendar of Future Meetings
Future meetings were set for May 7, June 11, and July 9. All meetings are scheduled to be at the Sea Dog Cafe in Waldport.
Meeting adjourned at 9:00 am
Saturday, March 6, 2010
Meeting Minutes, March 6, 2010
Silver Sands Special Road District
Meeting Minutes
March 6, 2010
8:00 am
Sea Dog Cafe
Waldport, OR
Call to Order
Members Present: Bill Heavenston, Rick Hill, Alex Derr
Members Absent: none
Others Present: none
Bank Statement Review: Balance in account as of 1/29/2010 was $4165.02. No transactions since.
Old Business
Our Safety Grant has been approved by the SDAO. We have been awarded $1200 in matching funds. Rick signed the acknowledgment letter, and will mail it to SDAO today.
New Business
Bill presented the guardrail drawing used to solicit project bids. We discussed the design, procurement of materials, and allocation of funds.
A road inspection and physical hazards review, our agenda item for March, was schedule for 10:00 am following this meeting.
Calendar of Future Meetings
Future meetings were set for April 2, May 7, June 4, and July 2. All meetings are scheduled to be at the Sea Dog Cafe in Waldport.
Meeting adjourned at 9:00 am
Meeting Minutes
March 6, 2010
8:00 am
Sea Dog Cafe
Waldport, OR
Call to Order
Members Present: Bill Heavenston, Rick Hill, Alex Derr
Members Absent: none
Others Present: none
Bank Statement Review: Balance in account as of 1/29/2010 was $4165.02. No transactions since.
Old Business
Our Safety Grant has been approved by the SDAO. We have been awarded $1200 in matching funds. Rick signed the acknowledgment letter, and will mail it to SDAO today.
New Business
Bill presented the guardrail drawing used to solicit project bids. We discussed the design, procurement of materials, and allocation of funds.
A road inspection and physical hazards review, our agenda item for March, was schedule for 10:00 am following this meeting.
Calendar of Future Meetings
Future meetings were set for April 2, May 7, June 4, and July 2. All meetings are scheduled to be at the Sea Dog Cafe in Waldport.
Meeting adjourned at 9:00 am
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