Meeting Minutes, May 19, 2017

May 19, 2017
1624 NW Sarkisian Dr., Seal Rock

Call to Order

6:00 pm
Members Present: Rick Hill, Alex Derr
Member Absent: Sue Valentine
Neighbor present: Avital Miller

Financial Report

$3566.93 in Checking.
$3045.94 in one CD.
$5153.61 in the other CD

Old Business

Rick will rent a chipper for the weekend of June 24-25. This will be a great time to trim the trees, shrubs, and salal that has grown over the road and turn them into piles of landscaping mulch. Better yet, trim your trees in advance and have piles ready to go by Saturday the 24th. If your neighbor needs a hand, consider offering some assistance.

New Business

The 2017-2018 budget meeting will be held at 6 pm on June 23, 2017 at the picnic table at 1624 NW Sarkisian Dr. All are welcome at this accessible location. A formal announcement will be posted on the notice board at the entrance to the neighborhood.

The solar eclipse on August 21 promises to bring an unusually high volume of traffic to our area of the coast. Emergency managers are concerned, and so is your road committee. What, if anything, we should do to prepare for extra traffic on our loop will be the topic of the next meeting. 

Next monthly meeting

TBD

Adjournment

6:30 pm

Meeting Minutes, April 9, 2017

April 7, 2017
1624 NW Sarkisian Dr., Seal Rock

Call to Order

6:00 pm
Members Present: Rick Hill, Alex Derr, Sue Valentine
Members Absent: None

Financial Report

$4240.81 in Checking.

Old Business

We have some trees and salal growing over the edge of the roadway, as mentioned last month. As spring approaches, let's all chip in and trim them back. If your neighbor needs a hand, consider offering some assistance.

New Business

Per our standard agenda for April, we reviewed our Agent of Record Agreement. No changes.

Next Meeting

May, TBD

Adjournment

6:30 pm

Meeting Minutes, March 12, 2017

March 12, 2017
1624 NW Sarkisian Dr., Seal Rock

Call to Order

6:30 pm
Members Present: Rick Hill, Alex Derr, Sue Valentine
Members Absent: None
Community Members Present: Avital Miller

Financial Report

$4240.81 in Checking.
We renewed our CD for 6 months.
We received a $100 check from SDIS (special district insurance policy) for a longevity credit.

Old Business

The beach access was improved with a new boardwalk and a set of stairs. The work was completed by Bill Heavenston, Rick Hill, and Alex Derr. We got a big hand from Q and his hedge trimmer. The neighbors contributed over $1500 for this project.

New Business

We walked the roads to perform a physical hazards review and roadway inspection. The are a couple of low spots in the pavement and a couple of cracked spots that could turn into potholes. They don't look that bad, and we don't have money to fix them, anyway.

There are some trees hanging over the road, and these will need to be trimmed back or they will catch on the trash trucks and other tall or wide vehicles.We encourage neighbors to trim the trees at the roadside edge of their properties.

Next Meeting

April, TBD

Adjournment

7:30 pm

Meeting Minutes, February 19, 2017

February 19, 2017
1624 NW Sarkisian Dr., Seal Rock

Call to Order

6:30 pm
Members Present: Rick Hill, Alex Derr, Sue Valentine
Members Absent: None
Community Members Present: Jonathan Hoy

Financial Report

$4240.67 in Checking.
$5153.61 in one CD.
$3045.94 in the other CD.
We signed a check for the SDAO annual insurance premium of $774.00. We pay this to Fulhart Insurance in Waldport. $534 is for general liability. $240 is for the crime policy.

Old Business

We discussed improvements to the beach access from Sandy Drive. The neighborhood has gathered $1500 in contributions for this project.

New Business

Policy review: Public contracting law. We had a brief refresher on our policy, as we do every February.

We also discussed an idea to trim some roadside trees and other vegetation. Some neighbors have expressed an interest in pitching in to rent a chipper. We will investigate costs, see who would be interested, and estimate how much we could do in a day. 

Next Meeting

March 12, 2017, 6:30 pm

Adjournment

7:15 pm

Meeting Minutes, January 7, 2017

January 7, 2017
1624 NW Sarkisian Dr., Seal Rock

Call to Order

6:00 pm
Members Present: Rick Hill, Alex Derr, Sue Valentine
Members Absent: None

Financial Report

$4240.67 in Checking.
$5153.61 in one CD.
$3045.94 in the other CD.
Flex loan payment submitted by wire transfer.

Old Business

We discussed improvements to the beach access from Sandy Drive, pending contributions from the community. 

New Business

Policy review: Ethics training. Rick provided fresh copies of our ethics policies for our handbooks.

Next Meeting

February 2017, TBD

Adjournment

7:00 pm

Meeting Minutes, December 18, 2016

Meeting Minutes

December 18, 2016
4938 Sandy Dr., Seal Rock

Call to Order

6:00 pm
Members Present: Rick Hill, Alex Derr, Sue Valentine
Members Absent: None
Community Members Present: Mary Hill, Heather Throop

Financial Report

$10,305.94 in Checking.
$5067.45 in one CD.
$3020.25 in the other CD.
$31.69 paid to Oregon Ethics Commission (annual dues)

Old Business

We discussed improvements to the beach access from Sandy Drive, pending contributions from the community. 

New Business

1. The SDAO Annual Conference will be in February, 2017 in Portland. We will not send a representative, due to the cost of attendance.
2. We completed Best Practices assignments, which make us eligible for an 8% reduction in insurance rates.

Next Meeting

January 2017, TBD

Adjournment

7:00 pm

Meeting Minutes, November 27, 2016

Meeting Minutes

November 27, 2016
1624 NW Sarkisian Dr., Seal Rock

Call to Order

4:00 pm
Members Present: Rick Hill, Alex Derr
Members Absent: Sue Valentine

Financial Report

$5938.88 in Checking.
$5067.45 in one CD.
$3020.25 in the other CD.
$4366.86 revenue received from Lincoln County

Old Business

We discussed several concepts to improve the beach access from Sandy Drive. We decided these improvements are beyond the purview of the road committee, but improving drainage at the trailhead would benefit the road.

New Business

November is our month for an annual review of our Safety Plan. We were accident-free this past year.

Next Meeting

Late December, TBD

Adjournment

5:00 pm