Meeting Minutes Aug 12, 2025

 

Meeting Minutes, Aug 12, 2025

 

CALL TO ORDER
Aug 12, 2025@ 6:15 PM
Location: Alex Picnic Table
Members present: Rick Hill, Jonathan Hoy, Amanda Williams

Member at large: None

APPROVAL OF PREVIOUS MONTH MINUTES
*July minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $ 70.11

* LGIF: $8,435.98

*Cash: $134.05

* Total Funds: $8,640.14

 

Sec of State payment made for “in lieu of audit”   $40.00

 

OLD BUSINESS

*Discussed quotes from Road and Driveway and Gettis, Inc.

-The Gettis proposed use of a road fabric over the cracked areas of the pavement (alligatoring), and then a layer of pavement. They would allow us to pay for it over three months.

 -Road and Driveway proposed to remove the existing pavement and repave the road. They do not offer a time payment option.

-See further details of estimates in July 15, 2025 minutes.

-Observe road fabric repair. Rick went to the Siletz Key Development, who hired Gettis to repave using the road fabric. The project was completed over 8 years ago, and appeared to be holding up well.

-The board has decided to hire Gettis to do the first phase of the needed roadwork, to repair 100 feet of cracked pavement on Powe.

 

*Culvert at Silver Sands entrance determination.

-We still have not located the entrance at the North end. We will proceed with repairs when we can determine the extent of the damage to the culvert.

-See further details of culvert issue in July 15, 2025 minutes.

- Rick has located a site with a similar issue over the culvert in Yachats. We will contact the owner of the property to obtain information about their site.

-We will also obtain an unofficial assessment from a civil engineer who does this type of work.

 

NEW BUSINESS

*The required annual insurance review of Silver Sands development has been completed and submitted.

 

NEXT MEETING:

*Sep 24, 2025 @ 6pm Alex’s Picnic Table .

 

ADJOUNMENT: 7:15 pm