Meeting Minutes June 19, 2023

 Meeting Minutes June 19, 2023
 
CALL TO ORDER
June 19, 2023@ 6;00 PM
Location: Alex's Picnic Table
Members present: Rick Hill, Amanda Williams
Member absent: Jonathan Hoy
Neighbors present: Mary Hill, Greg Coar

PUBLIC HEARING

A Public Hearing was held in lieu of a regular business meeting. The purpose of the hearing was to *present, discuss and vote to approve the proposed budget for the Silver Sands Road District (SSRD) with interested persons from the Silver Sands Road District. 

The budget was presented by SSRD President Rick Hill. It was discussed by all parties present. After the discussion and agreement by all present, the present board members voted to approve the budget for the coming fiscal year. Jonathon Hoy sent notification of his approval.

The standard items on our regular monthly agenda will be reviewed and discussed at the next monthly meeting in July. Date is TBD.
 
 
ADJOURNMENT
* The meeting was adjourned @ 7:15 PM

Meeting Minutes May 10, 2023

 Meeting Minutes, May 10, 2023
 
CALL TO ORDER
May 10, 2023@ 5:40 PM
Location: Amanda's Cabin
Members present: Rick Hill, Jonathan Hoy, Amanda Williams
Member absent: None
Neighbors present: None
 
APPROVAL OF PREVIOUS MONTH MINUTES
* April Minutes approved

FINANCIAL BALANCES
* First Security Bank Checking : $ 651.58
* LGIF: $51.56
* Total Funds: $703.14

* Note that a previous $81.26 for an unneeded book of printed checks was credited to our account, and  the book of checks were returned to the bank.

OLD BUSINESS
* Annual physical hazard review. Rick and Jonathon walked the neighborhood and noted areas needing landscaping, tree trimming and pavement repairs.

* An easement issue at the south end of Sandy Dr. was discussed. The board will accept any decision on the issue made by the Lincoln County Planning Dept.

NEW BUSINESS
* The Oregon Sec Of State has requested an information update from Silver Sands. Rick will address the issues, which include
    1-The SSRD official address must be physical not a PO Box as it is now    
    2- Additional name is needed
    3-Our cash balance appears to be incorrect to the state

* A resident in the Silver Sands neighborhood has indicated that there is standing water on a lot that has recently been graded in preparation for building. Since the standing water is in the road easement, the SSRD will take up the matter to notify the owner of the lot. A culvert is required where the driveway access into the lot is blocking the drainage along the road.

* Alex Derr received an email from the US Census Bureau concerning SSRD. Amanda will follow up to determine the reason for the contact.

 
MEMBER-AT-LARGE REPORT
* None
 
NEXT MEETING
* Annual Road budget public meeting June 19. 6 pm at Alex's picnic table. We'll go into his garage if it rains.
 
ADJOURNMENT
* @ 7:15 PM

Meeting Minutes April 12, 2023

 Meeting Minutes, April 12, 2023
 
CALL TO ORDER
April 12, 2023@ 5:45 PM
Location: Rick's House
Members present: Rick Hill, Jonathan Hoy
Member absent: Amanda Williams (by previous arrangement)
Neighbors present:None
 
APPROVAL OF PREVIOUS MONTH MINUTES

* Mar Minutes approved

FINANCIAL BALANCES
* First Security Bank Checking : $ 570.32
* LGIF: $51.40
* Total Funds: $621.72

OLD BUSINESS
* Possible change of duties being contemplated.
* Annual physical hazard review. Rick and Jonathon walked the neighborhood and noted areas needing landscaping, tree trimming and pavement repairs.

NEW BUSINESS
* Annual Agent of Record review. Rick remains the listed "agent of record".
* Easement on South End of Sandy was discussed. There is a dispute among neighbors over the width on the south end of Sandy. The neighbors argued and a call to the police ensued. The county has become involved in finding clarification and solution. The Board voted 2-0 "not to object" to changes the county survey or planning department might make to ease the issue. It may result in a narrower width of the roadway in that area. It was agreed that the Board would not object to such a solution.
 
MEMBER-AT-LARGE REPORT
* None
 
NEXT MEETING
* Set at a later date to be @ 5:30pm May 10, 2023 – Amanda's Cabin
 
ADJOURNMENT
* @ 7:15 PM