Meeting Minutes, December 14, 2021

 

 Meeting Minutes, December 14, 2021

 

CALL TO ORDER

December 14, 2021 @ 5:36 PM

Members present: Rick Hill, Jonathan Hoy,

Member absent: 

Neighbors present: Amanda Williams (MAL)

 

APPROVAL OF PREVIOUS MONTH MINUTES

* November Minutes approved and posted on blog.

FINANCIAL BALANCES

* Columbia Bank Checking (12/14): $116.98

* LGIF (12/07): $2,578.23

* Total Funds: $2,695.21

* Letter from Columbia Bank that it is merging with Umpqua Bank in the middle of 2022 – no effect on us.

* Check for Oregon Ethics Commission signed in the amount of $43,91

* Payment made to U.S. Bank - $5,282.50

* US Bank letter for Insurance compliance sent for Flexlease Program Certificate of Participation /  Section 7.3 of the bank agreement was sent by Rick

* Neighborhood valuation from assessor’s office = $9,102,670

 

OLD BUSINESS

* 

NEW BUSINESS

* One word:  Mattress

MEMBER-AT-LARGE REPORT 

* New fulltime residents have moved in to a house on Sarkisan and on Powe

 

MEMBERSHIP 

* Casey reports he is working on Amanda’s appointment to the Silver Sands Road Committee

 

NEXT MEETING

* January  2021:  TBD

 

ADJOURNMENT

* December 14, 2021 @ 6:18 PM

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, November 14, 2021

 

 Meeting Minutes, November 14, 2021

 

CALL TO ORDER

November 14, 2021 @ 5:52 PM

Members present: Rick Hill, Jonathan Hoy,

Member absent: 
Neighbors present: Amanda Williams (MAL)

APPROVAL OF PREVIOUS MONTH MINUTES

* Minutes approved and posted on blog.

FINANCIAL BALANCES

* Columbia Bank Checking (9/30): $101.71

* LGIF (11/07): $2,577.78

* Total Funds: $2,679.49

* Financial Transactions

* Bill for Oregon Ethics Commission Fee still outstanding

* 11/09.2021 $5,297.76 check from Lincoln County Treasurer received

* 11/05/2021 US Bank Invoice for $5,282.50 received for loan payment

 

OLD BUSINESS

* Parking – The Road District will not determine parking policies in the neighborhood.

 

NEW BUSINESS

* Nothing new

MEMBER-AT-LARGE REPORT 

* Some discussion about easements and squatting rights.  State seems to defer to the squatters rights.

 

MEMBERSHIP 

* Amanda has been recommended as a replacement for Sue’s position

* Jonathan will talk to Casey at next opportunity (Probably after 11/22)

 

NEXT MEETING

* December  2021:  TBD

 

ADJOURNMENT

* November 14, 2021 @ 6:12

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, October 20, 2021

 

Meeting Minutes, October 20, 2021

 

CALL TO ORDER

October 20, 2021 @ 6:04 PM

 

Members present: Rick Hill, Jonathan Hoy,

Member absent: 

Neighbors present:  Mary Hill

 

APPROVAL OF PREVIOUS MONTH MINUTES

* Minutes approved and will be posted on blog.

FINANCIAL BALANCES

* Columbia Bank Checking (10/9): $101.71

* LGIF (10/13): $2,576.71

* Total Funds: $2,678.42

* Financial Transactions

               - 10/9 - $135 SDAO Dues paid

 

OLD BUSINESS

* Parking – The Road District will not determine parking policies in the neighborhood.

 

NEW BUSINESS

* Risk management review brochure

 

MEMBER-AT-LARGE REPORT 

 

MEMBERSHIP 

* Amanda has been recommended as a replacement for Sue’s position

 

NEXT MEETING

* November  2021:  TBD

 

ADJOURNMENT

* October 20, 2021 @ 6:12

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, September 22, 2021

 

Meeting Minutes, Sep 22, 2021

 

CALL TO ORDER

 At Rick’s House

 

Members present: Rick Hill,

Member absent: Jonathan Hoy
Neighbors present: Amanda Williams (MAL)

 

No quorum present

 

APPROVAL OF PREVIOUS MONTH MINUTES

 

* August 2021 minutes reviewed and noted

financial balances

 

* Columbia Bank Checking (9/30/20): $236.71

* LGIF (10/19/20): $2,575.55

* Total Funds: $2,812.26

 

OLD BUSINESS

* Membership change discussed

* Parking discussed 

NEW BUSINESS

 

* Annual review of district assets:  No assets.

 
MEMBERSHIP 

 

Amanda has submitted her board application

 

Next Meeting

* October 2021:  TBD

ADJOURNMENT

 

* September 22, 2021 7pm

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, August 19, 2021

 

Meeting Minutes, August 2021

 

CALL TO ORDER

August 19, 2021 @ 5:31 PM

Members present: Rick Hill, Jonathan Hoy

Member absent: Sue Valentine
Neighbors present: Amanda Williams (MAL) & husband George

 

APPROVAL OF PREVIOUS MONTH MINUTES

* July Minutes approved and will be posted on blog.

FINANCIAL BALANCES

* Columbia Bank Checking (7/31): $256.71

* LGIF (8/15): $2,574.35

* Total Funds: $2831.06

* Upcoming check payments

               - Check for SDAO Membership of $135 coming-up

               - Check to Secretary of State coming-up.  Estimated to be $20

               - Check to Oregon Ethics Committee coming-up.  Estimated to be $43

 

OLD BUSINESS

* 2% Additional credit on insurance for Cyber Security policy written by Rick. Six pages.

* Parking – The Road District will not determine parking policies in the neighborhood.

 

 

NEW BUSINESS

* Annual Insurance Review

 

MEMBER-AT-LARGE REPORT 

* Amanda is now a registered voter in Oregon!! 

 

MEMBERSHIP 

*

 

NEXT MEETING

* September  2021:  TBD

 

ADJOURNMENT

* August 19, 2021 @ 6:10

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

 

Meeting Minutes, July 14, 2021

 

 Meeting Minutes, July 2021

 

CALL TO ORDER

July 14, 2021 @ 6:10 PM

Members present: Rick Hill, Jonathan Hoy

Member absent: Sue Valentine

Neighbors present: Amanda Williams (MAL)

APPROVAL OF PREVIOUS MONTH MINUTES

* Minutes approved and will be posted on blog.

FINANCIAL BALANCES

* Columbia Bank Checking (6/16): $256.71

* LGIF (5/11): $2,573.06

* Total Funds: $2,829.77

* Transferred $200 from LGIF to Checking for payment of upcoming bills

               - Check for SDAO Membership of $135 coming-up

               - Check to Secretary of State coming-up.  Estimated to be $20

               - Check to Oregon Ethics Committee coming-up.  Estimated to be $43

OLD BUSINESS

* Budget Meeting was held on 6/13 at 5pm.  Neighbor & Silver Sands Road District MAL Amanda Williams attended.

* U.S. Census form not completed this year.

* 2% Credit received on insurance for Cyber Security training taken by Amanda.

NEW BUSINESS

* 2% Additional credit on insurance for Cyber Security policy possible after written by Rick.

MEMBER-AT-LARGE REPORT 

* Eagles have been around

MEMBERSHIP 

*

NEXT MEETING

* August  2021:  TBD

ADJOURNMENT

* July 14, 2021 @ 7:10

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, May 16, 2021

 

Meeting Minutes, May 2021

 

CALL TO ORDER

May 16, 2021 @ 5:03 PM

 

Members present: Rick Hill, Jonathan Hoy

Member absent: Sue Valentine
Neighbors present: Amanda Williams (MAL)

APPROVAL OF PREVIOUS MONTH MINUTES

* Minutes approved and  posted on blog.

FINANCIAL BALANCES

* Columbia Bank Checking (5/16): $319.21

* LGIF (5/11): $2,770.28

* Total Funds: $3,089.49

* Check for mid-year interest payment for @$262.50

 

OLD BUSINESS

* U.S. Census Form was blatantly ignored by the Secretary and not sent-in by due date of April 1^st

   - It was optional (and it was given to the Secretary on April 18^th)

* Cyber Security Training to be taken by MAL on May 19 or May 26

* Rick is on top of the details of the budget.

 

NEW BUSINESS

* Rick to write a cyber-security policy

* Public Notice of Road District Budget Meeting posted on the Silver Sands bulletin Board by Rick on 5-13-21

* Bill purchased “No Parking Signs” and “No Public Access” signs to be placed at the boardwalk to the beach

   In light of Driftwood Beach shutting down for a year and the anticipated influx of beachgoers looking for access. 

 

MEMBER-AT-LARGE REPORT 

* Bill made a nice K9 waste dispenser at the top of Sarkisian to replace the damaged one.

* Giant RV is back at the beginning of Sarkisian.  Discussion about if this violates zoning as well as covenants. 

 

MEMBERSHIP 

* Nothing New

 

NEXT MEETING

* June  2021:  TBD

 

ADJOURNMENT

* May 16, 2021 @ 6:15

 

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY