Meeting Minutes Feb 24, 2026

 

 

Meeting Minutes Feb 24, 2026

 

CALL TO ORDER
Feb 24, 2026@ 6:00 PM
Location: Rick’s House
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at large: Amanda Williams

APPROVAL OF PREVIOUS MONTH MINUTES
*January minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $2409.49

* LGIF: $467.33

* Cash: $74.05

* Total Funds: $3445.87

 

OLD BUSINESS

*Culvert at Silver Sands

- PVC pipe was extended through the culvert beyond the north drain exit. We were unable to find end. Dye was used to help find the exit. Unsuccessful also.

-The board has approached Dan Hellin the project manager PacWave with respect to the construction at the north end of the culvert two years ago, possibly causing damage.

Ongoing discussions are now taking place with PacWave and Oregon State.

- Rick has also approached ODOT about responsibility for the culvert repair.

- Another neighbor who does not represent the board has also contacted ODOT.

- In summary, if we are responsible for the culvert/pavement sinking issue our options are:

         Remove culvert and replace for $10k. Bid from Gettis Inc., who will allow us to pay over time.

         Place a new culvert pipe above the existing one. Bid is less for this option.

         Fill in the pavement dip with road surfacing, leaving culvert undisturbed.

         Do nothing.

 

NEW BUSINESS

- It is time for the Spring road inspection by the board. We decided to put it off until we have better weather.

- We reviewed Public Contracting Laws in Oregon.

- A driveway permission request was made and approved, for a new homeowner on Sandy.

 

NEXT MEETING:

*Mar 17, 2026 @ 6pm Rick’s House.

 

ADJOUNMENT: 7:00 pm

Meeting Minutes Jan 13, 2026

 

 

Meeting Minutes Jan 13, 2026

 

CALL TO ORDER
Jan 13 2026@ 6:00 PM
Location: Amanda’s House
Members present: Rick Hill, Jonathan Hoy, Al Dexter

Secretary at large: Amanda Williams

APPROVAL OF PREVIOUS MONTH MINUTES
*December minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $ 2,904.49

* LGIF: $465.68

*Cash: $134.05

* Total Funds: $3,504.22

 

OLD BUSINESS

 

*Culvert at Silver Sands

-Determination of drainage exit on north end. Still no success. Plan this month to use long PVC pipe and then dye if needed.

-Possible financing depending on repairs needed.

-Rick has investigated a loan option. The previous loan was obtained from SDAO. This is no longer available. Rick contacted First Security Bank and has determined that we could obtain a loan from them for 3-5 years using the SSRD CD as collateral.

A second option is to pay over time. Gettis Inc. offers this option.

 

NEW BUSINESS

*Al Dexter approved to be on the SSRD Board of Directors by Lincoln County Board.

*Related to Culvert drainage.

-During the storms in Dec and Jan, both of the neighbors on Highway 101 reported to Rick that the road was flooding. Both stated the drainage issue is worse since the PacWave construction two years ago. Both believe PacWave to be responsible for the drainage issue and the sinking of the pavement at Silver Sands entry.

-Rick contacted PacWave. Two people came out to inspect.

 

NEXT MEETING:

*Feb 24, 2026 @ 6pm Rick’s House.

 

ADJOUNMENT: 7:00 pm

Meeting Minutes Dec 16, 2025

 

 

Meeting Minutes Dec 16, 2025

 

CALL TO ORDER
Dec 16, 2025@ 6:00 PM
Location: Rick’s House
Members present: Rick Hill, Jonathan Hoy, Amanda Williams

Members at large: Al Dexter

APPROVAL OF PREVIOUS MONTH MINUTES
*November minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $ 3,044.49

* LGIF: $464.01

*Cash: $134.05

* Total Funds: $3,642.55

 

$4,200 paid to Gettis, Inc. from checking account.

SDAO membership dues payment of $140 ready for signature.

Note: Special Districts Association of Oregon (SDAO) is the only entity that insures government associations in Oregon. We must be a member to get our insurance.

 

OLD BUSINESS

 

*Culvert at Silver Sands entrance determination.

-We have not located the culvert exit at the North end. This has been an on-going concern and problem to solve to move forward with roadway maintenance.

-We plan to search for exit using: Food Dye, Roto Rootor or long poles with a camera attached.

 

* We are still awaiting approval of Al Dexter’s application to become SSRD board member. Was to be voted on at the Nov 26 Lincoln County Board meeting. Jonathon to check on status.

 

NEW BUSINESS

Before we can move forward with next project, we need to determine issue with culvert. No other new business discussed.

 

NEXT MEETING:

*January 13, 2026 @ 6pm Amanda’s House.

 

ADJOUNMENT: 7:00 pm

Meeting Minutes Nov 20, 2025

 

 

Meeting Minutes Nov 20, 2025

 

CALL TO ORDER
Nov 22, 2025@ 6:00 PM
Location: Rick’s House
Members present: Rick Hill, Jonathan Hoy, Amanda Williams

Members at large:

APPROVAL OF PREVIOUS MONTH MINUTES
*October minutes read and approved.

 

FINANCIAL BALANCES
* First Security Bank Checking : $ 7,244.49

* LGIF: $462.33

*Cash: $134.05

* Total Funds: $7,840.87

 

SSRD revenue check for 2025 received and deposited in First Security Bank Checking Acct.

SSRD is now assessed at $10,677,660.

At our percentage schedule of .6 per thousand, we received $6,406.58.

 

OLD BUSINESS

 

*Culvert at Silver Sands entrance determination.

-We have not located the culvert exit at the North end.

- Rick sent check to Gettis Inc. for balance owed them for roadwork accomplished

* We are still awaiting approval of Al Dexter’s application to become SSRD board member. Due to be voted on at the Nov 26 Lincoln County Board meeting.

 

NEW BUSINESS

See Financial section above. Otherwise meeting discussion time incurred culvert issues identified in previous minutes..

 

NEXT MEETING:

*December 16, 2025 @ 6pm Amanda’s House.

 

ADJOUNMENT: 7:00 pm