Meeting Minutes March 14, 2024

 

 

Meeting Minutes, March 14, 2024
 
CALL TO ORDER
March 14 @ 5:30 PM
Location: Jonathon’s House
Members present: Rick Hill, Jonathan Hoy, Amanda Williams
Member at large: None
Neighbors present: None
 
APPROVAL OF PREVIOUS MONTH MINUTES
* February 29 2024 Minutes approved

 

FINANCIAL BALANCES
* First Security Bank Checking : $ 1,204.04
* LGIF: $3,054.82

*Cash: $163.97

* Total Funds: $4,422.83

 

Government Ethics Fee $75.66 (Paid)

LGIP change made to 1st Security with transfer of $3000.

A check was cosigned by Rick and Amanda to cash for $500 to purchase more Aquaphalt for additional road repairs.

OLD BUSINESS

     

 *Road Repair Plan 2024

 

Done so far: See February minutes.

 

Rick used the Aquaphalt 6.0 on two small patches on Powe. This is a test to determine the ease of use, appearance and apparent durability of the product. The committee observed the patches during the Road Inspection walk. All agreed it is acceptable. Also for the larger alligator patches, we might use Aquaphalt 4.0 with finer grain. This will better penetrate the numerous pavement cracks in those areas.

 

Continued repair plan::

- Trim edges.  Sandy remains to be cleared and the remainder of Powe and Sarkisian.

 

- Further Asphalt Repair on alligator patches on both Powe and Sarkisian. (Described in January minutes)

 

- Clearing/Cutting back vegetation along easements and overhanging limbs. Also along the beach boardwalk, around the bench and sweep stairs.

- Work Parties. We will plan neighborhood work parties for the tasks above.

 

- Future years, next two to four: Resurfacing road will be planned. It is noted that the Water department  will be continuing to replace old mains. We will coordinate with that work also.

 

NEW BUSINESS

 

* We reviewed the Public Meeting Policy, the focus of training this year. Several objectives will be achieved to reduce our insurance premium by up to 8%.

 

*Annual Physical Hazard Review and Road Inspection:

We walked the neighborhood and observed the following.

 

- All the items previously discussed (above and in previous minutes) for road maintenance and repair, including easement upkeep were observed and noted.

 

- Additional observations were made of roots lifting pavement in places. If causing cracking, we will seal with Aquaphalt.

 

-Measured beach access easement to determine which vegetation the road district is responsible for. It is noted the the hedge along the boardwalk has grown up beyond the height allowed by the CC&R’s.

 

- In one large alligator patch on Powe, the cracks might be too large to repair with Aquaphalt. The committee will consider and decide best option for repair.

 

NEXT MEETING:

*April 11 @ Alex’s  Picnic Table if weather permits.

 

ADJOUNMENT:

*7:30

 

 

Meeting Minutes February 29, 2024

 

Meeting Minutes, February 29, 2024
 
CALL TO ORDER
February 29 @ 5:35 PM
Location: Rick’s House
Members present: Rick Hill, Jonathan Hoy, Amanda Williams
Member at large: None
Neighbors present: None
 
APPROVAL OF PREVIOUS MONTH MINUTES
* January 23 2024 Minutes approved

 

FINANCIAL BALANCES
* First Security Bank Checking : $ 1,279.70
* LGIF: $3,053.37

*Cash: $223.96

* Total Funds: $4,557.03

 

Insurance payment of $1,174.00 was made in January (paid)

Amanda was reimbursed $154.43 (paid)

Government Ethics Fee $75.66 (Check signed by two members and will be sent )

LGIP change needed to !st Security Transfer of $3,000. (Rick reported that this change has occurred automatically and the funds are in the proper account.)

 

OLD BUSINESS

     

 *Road Repair Plan 2024

 

Done so far:

 

-Asphalt Repair: We have already accomplished a significant amount of maintenance.

As noted in last month’s notes, we repaired the large sinking patches near the bridge on Sarkisian on January 23.

 

-Clear/trim edge of pavement.We have cleared/trimmed the edges of the pavement on major stretches of both Sarkesian and Powe.

 

- We have cut back vegetation in several easements.

 

Still required:

 

- Trim edges.  Sandy remains to be cleared and the remainder of Powe and Sarkisian.

 

Further Asphalt Repair: 

 

- Several alligator patches on both Powe and Sarkisian. (Described in January minutes)

 

- Aquaphalt 6.0: Rick has researched a newer product called Aquaphalt 6.0, available through major retail outlets, including Ace Hardware. It is activated with water and easier to use in wet cold climates. Also may be easier to apply. The board agreed to try it on one patch to determine how well it would work for our needs.

 

 

 

 

Clearing/Cutting back Vegetation:

 

- Note this task includes disposing of limbs and bushes. The removal of the material is a major part of the job. In each case we must determine where we will put the material & how to haul it, before we start the work party.

 

- Some easements remain to be cleared including overhanging branches.

 

- Hedge along the beach path.

 

- Clear, maintain stairs to beach. It was noted by Jonathon that the steps are easily eroded, so careful work on this is required.

 

- Jonathon also notes that we would like to cut back some of the bushes/trees blocking the ocean and beach view to the south from our public viewing bench at the top of the stairway. We discussed the disposal of material for this task. Not easy to haul out.

 

- Work Parties. We will plan neighborhood work parties for the tasks above.

 

NEW BUSINESS

 

* The members acknowledged that they have reviewed and are cognizant of Public Contracting Laws.

 

* Vector Solutions Contractor to Provide all Training for SDAO.

 

Rick reported that Vector Solutions has been given the contract for all training provided and/or required by the Special Districts Association of Oregon. In the past we have each taken courses required for various matters, so this impacts us. It is not always easy to access the training and can be a time consuming task.

Rick reported the training site offered by Vector Solutions appears to be as time consuming as in the previous site, and possibly worse.

 

NEXT MEETING:

*March 14 @ TBD

 

ADJOUNMENT:

*6:30pm