Meeting Minutes, April 24, 2020

Meeting Minutes, April 24, 2020

CALL TO ORDER

Meeting held via E-mail due to ‘Stay-At-Home Order’ or State of Oregon and Lincoln County government officials.

Members present: (Via E-mail Communication) Rick Hill, Sue Valentine, Jonathan Hoy

Member absent: 
Neighbors present: (Via E-mail Communication) Amanda Williams

APPROVAL OF PREVIOUS MONTH MINUTES

* February & March 2020 minutes approved via E-mail.

financial balances

* Columbia Bank Checking (3/31/20): $500.93

* LGIF (2/29/20): $4,229.47

* Total Funds: $4,730.40

* Check in the amount of $393.75 to USBank for our semi-annual interest payment in our road district pavement loan was signed by Rick and Jonathan and will be sent 4/24/20. 

OLD BUSINESS

* Bill Heavenston ordered & installed the poop bag dispensers on the corners of Powe and Sandy and Sarkisian and Sandy. They were purchased from the Neighborhood Improvement Fund, which is managed by Bill Heavenston.

* An article was included in the recent “Tidings” newsletter encouraging dog owners to use the bags for their dogs’ doo doo, unfortunately dog poop is still appearing regularly on the green strip in front of 4875 NW Sandy. Sue requests that Rick add to the next newsletter a reminder that there are now doggie bag dispensers. Someone is still not cleaning up.  An addition would be to ask the vacation rentals to make a note with their house rules.

* Tour of Roadway:  Delayed.

* Development of an anti-harassment policy.  A draft policy has been prepared. 

* Plan to add some additional cold mix asphalt to the patches on Sarkisan where they have slightly sunk. (Timing TBD)

NEW BUSINESS

* Calendar future meeting:  Future meetings will be held via email until gathering restrictions due to Covid-19 virus have been lifted.

* Speed signs:  The six speed and caution signs in the neighborhood are in dis-repair.  Marilyn Hoffman has accepted the challenge to make new signs.  She will be asking for help from Bill Heavenston and Sue Valentine, who developed the original signs. 

 
MEMBERSHIP 

* No updates

Next Meeting

* May, Date TBD, 2020 (via E-Mail most likely)

ADJOURNMENT

* April 24, 2020 XX:XX

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY 

Meeting Minutes, March 26, 2020

Meeting Minutes, March 26, 2020

CALL TO ORDER

Meeting held via E-mail due to ‘Stay-At-Home Order’ or State of Oregon and Lincoln County government officials.

Members present: (Via E-mail Communication) Rick Hill, Sue Valentine, Jonathan Hoy

Member absent: 
Neighbors present: (Via E-mail Communication) Amanda Williams

APPROVAL OF PREVIOUS MONTH MINUTES

* February 2020 minutes approval To be reviewed in conjunction with these March meeting minutes in April

financial balances

* Columbia Bank Checking (2/29/20): $1,477.92

* LGIF (2/29/20): $4,222.08

* Total Funds: $5,700.00

* 2019  1099 From Washington Federal CD received for  $19.30 interest

* Check for insurance payment in amount of  $977 sent to SDIS
* The SDIS Insurance longevity credit request form was signed and faxed in to SDAO.  This requests a $100 rebate for 

   each of the next two years as long as the district stays with SDIS for its insurance.

OLD BUSINESS

* Doggie bags:  Amanda will be coordinating this project with Bill Heavenston.  Bill has the check book for our 

   neighborhood Improvement projects.  

* Tour of Roadway:  Delayed.

* Missing mail:  No action by district. This issue id between individual neighbors and the US Postal Service.

* Plan to add some additional cold mix asphalt to the patches on Sarkisan where they have slightly sunk. (Timing TBD)

NEW BUSINESS

* SDAO Best Practices 2020:   SDAO has sent out this years criterial for the 10% insurance discount for districts who 

   qualify for “Best Practices.”  The theme for this year is “Harassment Policy”  We will be developing a policy and 

   participating in online “harassment” training.

* Calendar future meeting:  Future meetings will be held via email until gathering restrictions due to Covid-19 virus have

   been lifted.

 
MEMBERSHIP 

* No updates

Next Meeting

* April 26, 2020 via E-Mail

ADJOURNMENT

* March 26, 2020 XX:XX

POSTED BY SILVER SANDS ROAD DISTRICT SECRETARY