Meeting Minutes, 11/11/11

Silver Sands Special Road District

Meeting Minutes

November 11, 2011

Waldport Subway restaurant

Call to Order
8:30 am

Members Present: Rick Hill, Bill Heavenston, Alex Derr

Members Absent: none

Others Present: none

Financial Report

• Bank account balance: $121.07
• CD value: $5055.75
• Paving loan bill received: $988.75, due 12/26/11
• Tax revenue projection: $3898.12

Monthly review items

None scheduled for November

Discussion items
1. SDAO Property/Casualty Insurance. SDAO sent a notice about an options for reducing the cost of this insurance. Rick will investigate.
2. Lincoln County Special District Information Sharing Meeting. Bill and Alex attended this meeting on 10/29. We discussed the information gathered and reviewed the handouts.

Calendar for future meetings

Next meeting tentatively scheduled for 8:30 am, December 9, 2011, at the Waldport Subway.

Adjournment

Adjourn at 9:30 am.

Meeting Minutes, October 9, 2011

Silver Sands Special Road District

Meeting Minutes

October 9, 2011

6:00 pm

Call to Order

Members Present: Rick Hill, Alex Derr

Members Absent: Bill Heavenston

Others Present: none

Financial Report

Bank account balance: $121.07

Monthly review items
None scheduled for October

Old Business

Second guardrail project has been completed.

New Business

- Returned contact info to SDAO, as instructed.
- Discussed attendance to 6th Annual Lincoln County Special District Information Sharing Meeting on 10/29/2011. Bill and Alex plan to attend.

Calendar for future meetings

Next meeting tentatively scheduled for 8 am, November 11, 2011, at the Salty Dog Cafe.

Adjournment

Adjourn at 7:00 pm.

Meeting Minutes, September 9, 2011

Silver Sands Special Road District

Meeting Minutes

September 9, 2011

6:00 pm

The Picnic Table, Seal Rock, OR

Call to Order

Members Present: Bill Heavenston, Rick Hill, Alex Derr

Members Absent: none

Others Present: none

Financial Report

- Bank account balance: $121.07

- CD value: $5055.77

- Flexlease statement received (paving loan): account in good standing

Review of District's Assets

We review our assets annually. Assets include such things as vehicles and tools. Silver Sands Special Road District has no assets.

Old Business

Road edge and asphalt clearing completed this past month. We borrowed a leaf blower for the task.

Panels for the guardrail on Powe St. are complete. We discussed next steps toward completion.

New Business

There is one area of asphalt that is cracking and and may warrant repair before winter. 

Calendar for future meetings

Next meeting tentatively scheduled for 8 am, October 7, 2011, at the Salty Dog Cafe.

Adjournment

Adjourn at 7:00 pm.

Public Notice: Approved Budget for SSRD

Public Notice

A public hearing on the approved budget for Silver Sands Special Road District, Lincoln County, State of Oregon, for the fiscal year July 1,2011 to June 30, 2012, will be held at 1624 NW Sarkisian Dr.

The hearing will take place on June 24, at 1 pm.

The purpose of the hearing is to discuss the budget with interested persons.

A copy of the budget document appears below.

Approved Budget 2011-2012

Resources

Carry Over $ 5195

Interest Earned $ 105

New Revenue $ 3680

Total Resources $ 8980

Requirements

Reserve $ 6122

Loan Interest $ 1908

Insurance and Bonding $ 800

Communications $ 25

Office Supplies $ 25

Misc. $ 100

Total Requirements $ 8980

Rick Hill

Silver Sands Special Road District

Meeting Minutes, April 1, 2011

Silver Sands Special Road District

Meeting Minutes

April 1, 2011

9:00 am

Subway Sandwich Shop, Waldport, OR

Call to Order

Members Present: Bill Heavenston, Rick Hill, Alex Derr

Members Absent: none

Others Present: none

Agent of Record Review

Rick Hill agreed to remain as Agent of Record for Silver Sands Special Road District.

Old Business

We discussed purchasing a gas powered leaf blower to clear the road edge and help maintain the asphalt. We made plans to test before we buy. It would be purchased using the neighborhood donation fund.

For the guardrail on Powe St., we agreed to review CAD drawings for potential re-use, and check the post spread required by the terrain.

New Business

Later in April (date TBD) we will meet to begin the budget planning process.

Calendar for future meetings

Next meeting will be at 8 am, May 6, 2011, at this same location.

Adjournment

Adjourn at 9:50 am.

Meeting Minutes, February 4, 2011

Silver Sands Special Road District

Monthly Meeting Minutes

February 4, 2011

8:00 am

Subway, Waldport OR

Call to Order

Members Present: Bill Heavenston, Rick Hill, Alex Derr

Members Absent: none

Others Present: none

Financial Report

Our current account balance is $1215.71.

We purchased a $5000 CD on 12/14/2010

Old Business

We reviewed costs of the Sarkisian Dr. guardrail/walkway project and estimated a guardrail on Powe St. would cost less than $1000.

New Business

We reviewed the following items:

• Alex Derr' reappointment to the committee. Term expires 12/31/2013.
• Best Practices Report for insurance through SDAO. Reduces our bill by 9%, to $730.
• Insurance certificate.
• Public Contracting Laws.
• SDAO Report
• Elected Officials Guide Book

Calendar for future meetings:

3/4/2011, 8 am. Gather at 1624 Sarkisian Dr for road inspection.

4/1/2011, location TBD.

5/6/2011, location TBD.

Meeting adjourned at 8:50 am

Meeting Minutes, January 7, 2011

Silver Sands Special Road District

Monthly Meeting Minutes

January 7, 2011

6:00 pm

La Roca, Waldport OR

Call to Order

Members Present: Bill Heavenston, Rick Hill, Alex Derr

Members Absent: none

Others Present: Debra Heavenston, Mary Hill

Old Business

Our current bank account balance (11/30/10 statement) is $7204.11.

New Business

We discussed ideas for a guardrail/walkway project on Powe St.

Next month's meeting is scheduled for 2/4/2011 at 8 am, Subway, Waldport.

Meeting adjourned at 7:00 pm