Meeting Minutes, December 5, 2015

Meeting Minutes
December 5, 2015
4938 Sandy Dr., Seal Rock

Call to Order

5:00 pm

Members Present: Rick Hill, Alex Derr, Sue Valentine

Members Absent: None

Financial Report

 $8675.19 in Checking.

$5045.92 and $3013.81 in CDs.

Flex Loan (pavement) due, check signed: $988.75.

Old Business

None

New Business

Pay insurance and SDAO dues

We are waiting for bill.

Review board members training

Done.

Written acknowledgements of policies on file.

Done. 

Next Meeting

January 16, 2016

Adjourn

6:00 pm

Meeting Minutes, November 28, 2015

Meeting Minutes
November 28, 2015
4938 Sandy Dr., Seal Rock

Call to Order

5:00 pm

Members Present: Rick Hill, Alex Derr, Sue Valentine

Members Absent: None

Financial Report

 $8675.19 in Checking, including this year's funding of $4200.92 from tax assessments. Thank you, neighbors.

$5045.92 and $3013.81 in CDs.

Old Business
SDAO Best Practices

We received confirmation that our insurance premium reduction will be 6%, based on the training and best practices we have implemented. See last month's minutes for details.

ODOT issue, intersection with Hwy 101

After reviewing before and after photos of the highway paving and striping, we determined that the differences were insignificant. Rick called ODOT; they are not interested in changing anything at our intersection. Please be vigilant when entering or exiting the highway. 

New Business

Review annual Safety Plan

We had no accidents or injuries last year. Our Safety Plan continues to serve us well.

Discussion of maintenance issues

To prevent its destruction, a "SLOW" sign was removed from the vicinity of the lot recently cleared on Sarkisian. We have it and will install it in a save and visible location. 

Next Meeting

December 5, 2015

Adjourn

6:00 pm

Meeting Minutes, October 4, 2015

Meeting Minutes
October 4, 2015
4938 Sandy Dr., Seal Rock

Call to Order

6:00 pm

Members Present: Rick Hill, Alex Derr, Sue Valentine

Financial Report

 $4630.80 in Checking. $7000 CD

Old Business
SDAO Best Practices

We discussed ways to lower our insurance premium. They are:

1. Join another Small District. The cost of doing this exceeds any savings we might be entitled to.

2. Take online training in emergency and disaster preparedness. Rick has done this. 

3. Demonstrate best practices for public meetings and records. We have done this. 

4. Go to a conference. Expensive, unlikely. 

5. Have an external assessment of our practices. Impractical to arrange, expensive.

With what we have done, we are entitled to a 6% savings (of a maximum 10%). 

ODOT Issue - passing lanes at Sarkisian intersection

We determined that the passing lanes were painted in approximately the same place as before the repaving. It's still hazardous, but no worse than before the repaving, so nothing for the SS SRD to do about it. 

New Business

SDAO dues paid, $125.00.

Next Meeting

TBD

Adjourn

7:00 pm

Meeting Minutes, May 30, 2015

Meeting Minutes
May 30, 2015
1624 NW Sarkisian Dr., Seal Rock

Call to Order
6:00 pm

Members Present: Rick Hill, Alex Derr

Member Absent: Sue Valentine

Financial Report

Checking account balance: $5549.22

Two CDs were purchased this past month: $5000 and $3000. 

Paving interest payment paid today, $918.75

Old Business
None

New Business

We received membership to SDAO. We had to purchase the membership this year, due to a rule change. However, SDAO offset the membership cost by a reduction in the insurance premium, making it a wash. 

Two new homes are being planned, one on Sarkisian, one on the corner of Sandy and Powe.

We reviewed and approved the budget to be presented at the annual meeting.

Next Meeting

Annual meeting will be 6/13/15 at the picnic table at 1624 NW Sarkisian. 

Next monthly meeting is TBD

Adjourn

7:00 pm

Meeting Minutes, September 13, 2015

Meeting Minutes
September 13, 20154938 Sandy Dr., Seal Rock

Call to Order

6:00 pm

Members Present: Rick Hill, Alex Derr, Sue Valentine

Financial Report

31 July: $4630.72 in Checking. $7000 CD

Old Business
To satisfy the SDAO Best Practices Project, which earns us a discount on insurance, we need a written policy about complying with Oregon public meeting laws. We signed it off tonight. 

New Business

September's action item is to perform an annual review of District assets. 

We have no assets.

We discussed recent near misses and close calls at the intersection of Sarkisian and Hwy 101. At least one resident has had a fender bender at this intersection. Since passing is allowed on 101 at Sarkisian, northbound traffic may be in the sounthbound lane and vice versa. Passing cars, especially, will be travelling very fast. Vegetation surrounding the entrance to Sarkisian makes it hard for drivers exiting the highway to see pedestrians walking on Sarkisian, for example in the vicinity of the mailboxes. We decided this is an issue for concerned neighbors to take up with ODOT. It's a good issue for the neighborhood newsletter. It is not the jurisdiction of the road district. 

Next Meeting

TBD

Adjourn

7:00 pm

Meeting Minutes, March 7, 2015

Meeting Minutes
March 7, 2015
1624 NW Sarkisian Dr., Seal Rock

Call to Order

6:00 pm

Members Present: Rick Hill, Alex Derr, Sue Valentine

Financial Report

No change since last report.

Old Business
None

New Business

We walked around the loop per our March agenda. We noted some nascent potholes just east of the culvert on Sarkisian. No other anomalies. No action planned at present due to lack of funds.

Next Meeting

TBD

Adjourn

7:00 pm

Meeting Minutes, February 28, 2015

Meeting Minutes
February 28, 2015
4938 NW Sandy Dr., Seal Rock

Call to Order
6:30 pm

Members Present: Rick Hill, Alex Derr, Sue Valentine

Financial Report

- Received $100 rebate on insurance. Deposited in Checking.

- Checking account balance: $14305. 

- Our 1099-INT Form reports Checking earned $120.53 in 2014.

Old Business
- We have been considering paying down our paving loan instead of buying another CD. Rick honed our payoff spreadsheet and found this approach would lead to a cashflow shortage at the end of the loan period. We will take the more conservative approach of investing in a CD.

New Business

- Rick Completed and returned the Oregon Department of Emergency Management audit form. 

Next Meeting

March 7, 2015

1624 NW Sarkisian Dr., Seal Rock

Adjourn

7:30 pm

Meeting Minutes, January 9, 2015

Meeting Minutes
January 9, 2015

Call to Order
6:00 pm

Members Present: Rick Hill, Alex Derr

Members Absent: Sue Valentine

Financial Report

- CD value: $0.  Cashed it at maturity ($5465.81) and deposited in Checking. 

- Checking account balance: $14205.31

Old Business
- SDIS insurance policy renewal received and paid: $757.00. ($497 general liability, $260 crime.) We received an 8% reduction for good behavior.

- We are still considering paying down our paving loan instead of buying another CD. CD rates range from a miserly 1.7% to a laughable 0.16%. Meanwhile, we could retire one $5000 bond early, reducing our liability of 5.25% interest, but it could lead to a cashflow shortage at the end of the loan period. Rick is seeking additional assistance from the loan agency. 

New Business

- Rick Hill has been reappointed to the Road District for another 3-year term.

- A new pothole is developing on Powe St. Rick will paint it with some tar when we get a dry day to try to slow down the erosion.

- The gravel on the ends of the Powe culvert suffered erosion in the recent flood. Rick and emeritus committee member Bill Heavenston inspected and brainstormed solutions. No firm plan has been reached. Input is welcome. 

Next Meeting

February meeting is TBD  

Adjourn

7:00 pm